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County reviews fleet‑tracking vendors and pricing ahead of possible countywide rollout
Summary
Staff presented vendor comparisons for vehicle-tracking systems, estimating a secondary‑roads rollout cost of about $17,300 in setup fees for 66 assets; the board asked staff to pursue demos and installations for further review.
County staff and the shop foreman presented three vendors — Verizon, Samsara and Dynamic — for a countywide vehicle‑tracking program and outlined costs, capabilities and procurement options.
The presentation covered differences among vendors: Verizon (billed as a national provider with 1x coverage), Samsara (feature‑rich, more expensive, cameras optional), and Dynamic (Iowa‑focused, coop pricing that decreases as participation grows). Staff said Samsara was a plug‑and‑play install and Dynamic offers heat maps, geofencing and usage reporting useful for secondary‑roads operations.
Using an inventory of roughly 66 assets (including ambulances, EMA vehicles, assessor, public‑health, custodial and secondary‑roads equipment), staff estimated a secondary‑roads setup total of about $17,307.81 for the configuration and installations under one vendor’s pricing schedule; Dynamic bills annually and offers per‑asset pricing that falls with higher countywide adoption. Staff noted Dynamic’s user base and cooperative pricing model could reduce per‑unit fees as more Iowa counties sign up.
The board asked for demos and site visits; shop personnel planned to attend a Samsara install in Johnson County and explore a Dynamic demonstration. Board members and staff emphasized that the system’s purpose would be safety, service alerts (engine lights, maintenance reminders) and documenting operations rather than continuous monitoring for discipline. No formal procurement decision was made; staff will continue vendor discussions and report back.
