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Jefferson County finance committee unveils purchasing policy overhaul and credit-card rebate plan
Summary
County administrators told the Finance & Rules committee they will propose merged purchasing and quotation policies, higher procurement thresholds, departmental contract-signing limits, a credit-card program with Commerce Bank to capture rebate revenue, and an increase in the fixed-asset threshold from $500 to $5,000.
Deputy County Administrator Soper and County Auditor Stephanie Lapeer presented proposed revisions to Jefferson County’s purchasing, contracting and credit-card policies at the Finance and Rules committee meeting and outlined a plan to launch a countywide credit-card rebate program with Commerce Bank.
Soper said the review began from interest in credit-card rebate programs and led the administration, attorneys and department heads to reassess longstanding purchasing thresholds and contract rules. The goals are modernization, reduced administrative burden and clearer guidance for departments. “We want everybody to know what the rules are, because that's going to help us move forward as a county in the most efficient way possible,” Soper said.
Key proposed changes described at the meeting include raising quote and bid thresholds that have not been updated since a 1991 quotation policy; permitting no purchase orders under $250; allowing department heads to sign contracts up…
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