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Board reviews FY 2025–26 budget workshop: sales‑tax changes, permit‑fee revisions and capital requests
Summary
Staff presented the first FY2025–26 budget workshop, outlining revenue assumptions, a proposed reinstatement of grocery sales tax locally, permit‑fee and escrow changes for nonresidential reviews, departmental budgets and several capital requests; trustees asked questions and staff scheduled follow‑ups before final adoption.
Village staff presented the first budget workshop for fiscal year 2025–26 during the Feb. 18 meeting, summarizing revenue projections, proposed code and fee changes related to permits, departmental budget adjustments and several capital and operating requests.
Matt (finance) said Local Government Distributive Fund (LGDF) receipts are projected to increase about 3.2% over the previous year. He said use‑tax is expected to decrease following a change the transcript identifies as the “level‑playing‑field” act that took effect Jan. 1, 2025; staff said the net impact will be uncertain until April data are available and recommended a conservative revenue approach.
Staff proposed to continue a local grocery‑sales tax (the transcript discussion described it as reinstituting previously collected grocery sales tax) in the FY25‑26 budget and estimated an approximate $200,000 revenue effect for the village. Staff emphasized this is not a state tax increase but a local implementation because recent state action changed collection arrangements.
On permit and fee changes, community development staff proposed adding an engineering‑review escrow requirement for all non‑residential permits (minimum $3,500 or as determined by the community development director) to cover consultant review costs and to require a minimum impact fee for fire district impacts on certain commercial/industrial permits. Staff also proposed charging for repeated re‑submittals and third (or later) as‑built resubmittals to deter multiple incomplete resubmissions; the board discussed discretion for charging up to 50% of the original permit fee for substantial rework.
Public‑works capital requests included replacement of an 8‑year‑old piece of equipment and a $15,000 match request; public‑works staff also proposed fence repairs and aesthetics in the industrial park area.
Police and public‑safety items noted included an integrated body‑worn‑camera contract and replacement tasers; staff said the village is negotiating a consolidated contract with equipment provider Axon that could combine cameras, licensing and tagging software under a multi‑year contract.
Staff presented a projected $55,000 surplus for the general fund in the proposed budget, noting the budget removes developer‑reimbursed revenues and expenses (these will run through separate reimbursement accounts and not inflate village operating revenues). The village’s investment portfolio was described as roughly $10,000,000 with a weighted average yield near 4.17% and one investment maturing later in the fiscal year.
Trustees asked clarifying questions about medical insurance increases, pension contribution rates and permit assumptions tied to new residential construction in Settlers Ridge and other subdivisions; staff said building permit revenue in the draft budget conservatively assumes 75 single‑family home permits for the coming year. Staff said they will return with detailed fee ordinance language and bring final budget items (ordinances and resolutions) for approval on March 4 and March 18, with final adoption scheduled at a later meeting.
