Clifton Heights council approves PennDOT signal agreement, liquid-fuel application, sewer-cleaning contract and copier lease

The Borough Council of Clifton Heights approved a series of routine administrative and public-works actions at its meeting, including a traffic-signal maintenance agreement with PennDOT for Springfield Road intersections, a resolution to apply for Delaware County liquid-fuel funds for municipal road improvements, a four-year sanitary sewer cleaning and televising contract, and a 60-month copier lease with Xerox.

The council voted unanimously on each item during roll-call votes recorded in the meeting minutes. The actions were presented by borough staff, the borough engineer and the manager, who provided brief background for each item.

Why it matters: the approvals secure maintenance agreements and funding applications that enable short-term construction, regular sewer maintenance and routine municipal operations.

Key decisions and context

- Traffic-signal maintenance agreement (TSMA) with PennDOT: The borough engineer noted PennDOT requires an executed traffic-signal maintenance agreement to install required signals for the Upper Darby School improvements; council authorized the agreement and the manager to sign TE 160 forms without additional council action. Motion to approve was made by Mr. Wurman and seconded by Mr. Resnick; roll-call recorded unanimous approval.

- Delaware County liquid-fuel allocation resolution: Council authorized submission of an application to the Delaware County Council for the borough's 2025 municipal road improvement program. Motion by Mr. Gorman, seconded by Mr. Braun; roll call recorded unanimous approval.

- Four-year sanitary sewer cleaning and televising contract: The borough opened bids and presented a bid tabulation recommending AU Services for a four-year base bid listed in the bid tabulation as $133,245.65; later during discussion a speaker referred to the amount as $132,245.65. Council awarded the contract by motion (moved by Mr. Fagioli; seconded by Mr. Cannon) with a unanimous roll-call vote. The engineer noted each year 25% of sewer mains will be cleaned and televised. The packet and remarks contained the two slightly different amounts; the contract award record in minutes follows the award motion and recorded amount as $132,245.65 in the roll-call announcement. (See clarifying details on the numeric discrepancy.)

- Copier lease with Xerox: The manager presented a proposed five-year (60-month) replacement lease for the borough's multifunction copier with a monthly fee of $445 beginning June 2025; staff estimated annual savings and said Xerox will not bill until June. Motion to approve the lease was made by Mr. Cannon and seconded by Mr. Fagioli; roll call recorded unanimous approval.

Other routine approvals included accepting written reports from the financial advisor, police chief and fire chief and approving the minutes of the Jan. 21 meeting; these were carried by voice or roll-call votes recorded as aye and, where recorded, unanimous.

Votes at a glance

- Approve minutes, Jan. 21 meeting — Motion by Mr. Fagioli; seconded by Mr. Borman; outcome: approved (voice vote recorded as aye).

- Accept financial advisor report and pay bills — Motion by Mr. Resnick; seconded by Mr. Cannon; outcome: approved; roll-call votes recorded as: Resnick (yes), Braun (yes), Chair (yes), Barelli (yes), Gorman (yes), Cannon (yes), Swan (yes), Fagioli (yes).

- Approve Springfield Road Traffic Signal Maintenance Agreement with PennDOT — Motion by Mr. Wurman; seconded by Mr. Resnick; outcome: approved (roll-call: Resnick yes; Braun yes; Chair yes; Barelli yes; Wurman yes; Cannon yes; Swan yes; Fagioli yes).

- Authorize application to Delaware County for liquid-fuel allocation — Motion by Mr. Gorman; seconded by Mr. Braun; outcome: approved (unanimous roll call recorded).

- Award 2025–2028 sewer cleaning and televising contract to AU/ADU Services — Motion by Mr. Fagioli; seconded by Mr. Cannon; outcome: approved (roll-call recorded as unanimous). Bid tabulation in the packet recommended AU Services with a four-year base bid shown as $133,245.65; later the award announcement referenced $132,245.65.

- Approve 60-month Xerox lease for $445 per month starting June 2025 — Motion by Mr. Cannon; seconded by Mr. Fagioli; outcome: approved (roll-call recorded as unanimous).

Clarifying details and open items

- Bid amount discrepancy: the bid tabulation in the engineer's report lists AU Services with a four-year base bid of $133,245.65; during the meeting the award was announced as $132,245.65. The minutes record both figures; the council vote recorded the motion as an award to AU/ADU Services with the amount stated in the roll call. The recorded discrepancy should be clarified in the borough's contract documents before execution.

- Contractor naming: the engineer's bid tabulation and later pronouncements used slightly different vendor spellings (AU Services vs. ADU services); the borough should confirm the official vendor name in the executed contract.

- PennDOT permit dependency: staff noted PennDOT issues Highway Occupancy Permits (HOPs) and that the borough will not issue certain HOP-related work until agreements or permits are executed.

The council's actions were procedural and routine; most items were approved unanimously during roll-call votes and will move forward to implementation or contract execution as staff completes final paperwork.