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City to award contract for removal and trimming of boulevard trees, staff to confirm insurance
Summary
Staff recommended awarding a contract to Heartland Tree Services to remove nine boulevard trees and perform trimming work; committee members approved using the infrastructure fund to pay and asked staff to verify liability insurance and paperwork before the contractor begins.
City staff presented bids to remove nine boulevard trees and to trim additional boulevard trees and recommended awarding the work to Heartland Tree Services.
Staff said they solicited five local tree contractors; two did not respond and one had bad contact information. Two firms submitted bids and staff recommended Heartland's bid as the best value. The work would remove nine dead or hazardous boulevard trees this year and trim other trees at the appropriate season; the infrastructure fund contains sufficient money (staff referenced $25,000 in the infrastructure fund) to cover the work.
Committee members discussed coordinating an in‑kind pilot program next year with LMU, using city loaders and Kevin's stump grinder to reduce costs and manage debris. Staff said they would confirm liability insurance and submittal of required forms before awarding the contract. The committee agreed to award the contract to Heartland pending confirmation of all required contractor documentation.
Ending: Staff will notify the low bidder (Heartland Tree Services), confirm insurance and liability paperwork, and award the work from the infrastructure fund; the committee approved the approach to coordinate additional in‑kind services in future seasons.
