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City to contract part‑time grant coordinator to advance Memorial Home restoration and funding applications
Summary
Staff asked council to approve a short‑term contract paying up to $2,000 per month for a grant coordinator to prepare applications and coordinate restoration work for the Memorial Home; committee supported moving the contract forward and suggested limiting termination provisions to ensure continuity.
City staff asked the committee to authorize a contract for a part‑time grant coordinator to support applications and coordinate restoration work for the Memorial Home.
The packet and staff remarks explained that Malcolm Gerald (contractor) has spent extensive unpaid time preparing grant applications and coordinating restoration vendors; staff proposed a contract that would pay up to $2,000 per month at $40 per hour with a 30‑day termination clause so either party could end the agreement with notice. Staff suggested using a miscellaneous council fund (unused festival/event funds) to pay the contract on an interim basis while grant work proceeds.
Staff said Malcolm has prepared multiple grant applications (examples cited include T‑Mobile and Subaru grants and work with the Regional Planning Council on a $750,000 opportunity) and has coordinated environmental testing and window restoration estimates. Staff and council members discussed the time‑intensive nature of grant writing and recommended the city contract with Malcolm on a short‑term basis to keep momentum; one council member suggested avoiding a too‑short termination window to prevent losing continuity.
Staff said restoration work includes window evaluation and that replacement of all windows was estimated at roughly $200,000 while restoration might be in the $100,000 range; the project team is seeking preservation grants that could cover windows and other repairs.
Ending: The committee agreed to move forward with a short‑term contract for the grant coordinator and to use available council miscellaneous funds to cover interim payments; staff will finalize contract language and begin grant submission work.
