Commissioners accept low quote of $181,002.28 for quad‑axle dump truck; staff to seek additional appropriations

The board approved accepting the low quote from Sternberg International for a 2024/2025 quad‑axle dump truck at $181,002.28 and authorized staff to proceed with ordering the unit.

Highway Department staff explained the purchase is part of a planned equipment-rotation program and that the selected Sternberg International quote was the lowest of several bids. Staff said Brookshire Ford did not supply a source‑well quote; Palmer and Boyd Truck Sales did not accept the trade‑in for the department’s current unit and therefore quoted higher totals. Staff said long lead times for heavy equipment make advance ordering necessary.

Staff said the department has funds in its capital budget for the unit but will ask the county council for an additional appropriation of $290,000 to cover other equipment lines (two single‑axle trucks and a one‑ton bed) that had been expected to be funded through a QCap allocation. A commissioner said he would approach the council at its next meeting seeking the additional $290,000; staff said the county already received a QCap allocation but the council did not appropriate the department’s requested share in the budget process.

A voice vote approved accepting the Sternberg quote; the transcript records “Aye” and “Motion carries” but does not show a roll-call tally. Commissioners also discussed trade-in handling and confirmed the purchase is “within spec.” Staff said they would pursue the order and coordinate financing actions with the auditor and council.

No additional amendments to the motion were recorded.