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Fiscal committee approves grants, contracts and accounting actions including $2M OJP award and ERP cloud extension
Summary
At the Feb. 11 Fiscal Committee meeting members approved multiple grant acceptances and contract extensions, endorsed a $75,000 pledge to The Right Place, accepted a $250,000 state grant for co‑response, and approved a $2 million federal Office of Justice Programs award for violence prevention.
The Fiscal Committee met Feb. 11 and approved a series of funding, contracting and accounting motions intended to continue current programs and manage city systems through a multi-item consent process.
Key approvals included a one-year pledge agreement with The Right Place ($75,000 for FY 02/1926) to support regional economic development work; acceptance of a $250,000 three‑year grant from the Michigan Department of Labor and Economic Opportunity to sustain the police department’s mental‑health co‑response team; and acceptance of a $2,000,000 grant from the U.S. Department of Justice’s Office of Justice Programs to expand community-based violence intervention and prevention initiatives, including existing Cure Violence contracts.
The committee also approved a six‑month extension of cloud support services for the city’s ERP implementation with CGI Inc. (amount not to exceed $1,630,000) and two‑year read‑only data access through Dec. 31, 2026; an upgrade agreement for the Kayenta utility billing system with N Harris Computer (vendor name in agenda); and a request to write off $301,173.32 in aged accounts receivable. Members discussed the receivables write‑off at length; the city treasurer said many items dated from as far back as 2014 and pledged process improvements to recover accident‑damage claims and to reengage collection channels.
Committee members also authorized striking $54,448.12 of delinquent 2019 personal property taxes (annual housekeeping), approved a short bid list and received the comptroller’s warrant report for $33,719,544.42 covering cash payments issued Jan. 14–27, 2025. The comptroller flagged for commissioners that some payments had been issued outside the city comptroller’s office processes; the item prompted a brief exchange between the comptroller and the city attorney’s office about whether charter procedures were followed.
Votes at a glance - Right Place pledge agreement, $75,000 (approved) - Michigan Department of Labor and Economic Opportunity grant, $250,000 for Co‑response (approved) - Office of Justice Programs grant, $2,000,000 for violence-intervention (approved) - CGI Inc. cloud support extension, March–Sept 2025; read‑only access through 12/31/2026, not to exceed $1,630,000 (approved) - N Harris (Kayenta) utility billing upgrade, not to exceed $185,000 (approved) - Write off accounts receivable, $301,173.32 (approved) - Strike delinquent 2019 personal property taxes, not to exceed $54,448.12 (approved) - Comptroller’s warrant report, $33,719,544.42 (received and filed)
Ending: Committee members asked staff to follow up on receivables recovery and to provide additional detail on how the OJP $2 million award will be allocated across programs. The committee voted unanimously on the listed items by voice unless otherwise noted in the minutes.
