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Recorder's office posts proposed fee schedule, says electronic filing handled by third-party vendors
Summary
The chief deputy recorder told the committee a proposed fee schedule is posted per state statute, explained e-recording is handled by third-party vendors (about five used by county), and said a long‑time employee will retire April 4, prompting a planned internal posting and possible promotion.
Holly Pabien, chief deputy recorder, told the committee the office has posted a proposed fee schedule in the office and on the county website as required by state statute; the schedule must be posted for more than two weeks but fewer than four weeks before county-board approval. She said if the board adopts an ordinance at the March 10 county meeting, the office would post the final fee schedule 60 days before the ordinance's effective date (the recorder's office example used May 9 as a hypothetical effective date).
Pabien said customers' reports that electronic filing carries an added $5 fee stem from the third-party companies that provide e-recording services, not the county. "If they file electronically that would be through the company that they file through, that has nothing to do with us," she said. The recorder's office currently works with about five e-recording companies and said roughly 54–55% of documents were filed electronically in January.
The office reported 995 documents recorded in January; the recorder equipment, general fund and GIS fund revenues and expenses for January were reported (example: general fund revenue $93,637 for January, year-to-date ~ $201,000). Pabien said the office continues a long-term back-indexing project (documents available online back to February 1972) and budgeted for third-party indexing support; as of the report, about 3,880 documents remained to be back-indexed.
Pabien also said an office assistant (grade 4 position) submitted a resignation effective April 4 after 37— years of service; the office will post the job internally first and follow union rules if an external posting is necessary.
Committee members asked whether the county could host its own e-recording service; Pabien said she had not heard of counties running their own national e-recording platform and would check with the recorder to learn more.
The committee accepted the recorder's report and authorized payment of the associated bills during the meeting.
