Votes at a glance: Hagerstown council approves HUD planning grant co‑application, Main Street grants, traffic‑signal MOU and ERP software awards

The Hagerstown mayor and city council approved a package of resolutions and motions at the Jan. 28 regular session, adopting grant agreements, memoranda of understanding and vendor awards across housing, downtown revitalization, transportation and city information technology.

Key outcomes (voice votes unless noted): HUD Choice Neighborhoods planning grant — approved. The council adopted a resolution to enter into a HUD Choice Neighborhoods Planning Grant agreement as a co‑applicant with the Hagerstown Housing Authority. The grant provides $500,000 to develop a transformation plan for a designated Choice Neighborhoods area; no city match was required and city staff were authorized to execute documents necessary to complete the agreement. (Motion passed by voice vote.)

Main Street Startup Grant Program subrecipient agreements — approved. The council authorized execution of subrecipient grant agreements using Project Restore funding from the Maryland Department of Community and Housing Development, awarding the program to the applicants listed in the resolution and authorizing the standard subrecipient template and deadlines through Oct. 15, 2025 or until funds are exhausted. (Voice vote.)

State Highway Administration memorandum of understanding for traffic signal maintenance — approved. The council approved an MOU allowing city personnel access to maintain state‑owned traffic signals; the initial five‑year agreement (commencing Jan. 8, 2025) will auto‑renew unless terminated and the SHA will annually reimburse the city $75,729.85 (adjustable every two years) for maintenance costs. (Voice vote.)

Amendment to FY2025 CDBG Annual Action Plan — approved. The council added an alleyway repaving activity ($130,000) and increased Single Family Rehabilitation Administration by $46,388 to reconcile the action plan with the city budget; details were attached to the agenda materials. (Voice vote.)

Nonexclusive user agreement with Cumberland Valley Model Yacht Club — approved. The council authorized a three‑year, nonexclusive user agreement (commencing Sept. 1, 2025) allowing the American Model Yachting Association member club use of the lower lake at City Park at no monetary rent. (Voice vote.)

ERP software vendor awards — approved. The council approved implementation‑phase awards for the city’s new enterprise resource planning project: Workday implementation costs of $2,150,000; SpryPoint implementation costs of $524,000 (phase one); OpenGov implementation costs of $29,000 (phase two); and Trimble Inc./Cityworks implementation costs of $150,000 (phase two). (Voice vote.)

Lease holdover extension with Maryland Department of General Services — approved. The council authorized a lease holdover extension for property at 2‑6 North Potomac Street. (Voice vote.)

Minutes, consent agenda and other routine approvals — approved. The council approved minutes from Dec. 3, Dec. 10 and Dec. 17, 2024, the consent agenda, and a user agreement template referenced in the agenda packet. (Voice votes.)

Appointments and oaths — completed. The council moved and approved appointments to several city boards and commissions. Those sworn in at the Jan. 28 meeting included Joseph Anderton to the Hagerstown Loan Review Authority and Sven Ahlstrom to the Historic District Commission; the council noted other appointments and asked selected appointees to come forward to be sworn and sign the oath book.

What council members said: motions were presented in standard form by council members (recorded on the audio/video record as “I hereby move”); most items passed on unanimous voice votes with no recorded roll‑call tallies included in the meeting record.

Documentation: the agenda packet and staff memos attached project‑level details (award lists for the Main Street grants, the SHA MOU terms including the $75,729.85 annual reimbursement, and implementation cost breakdowns for the new ERP vendors).