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Douglas County adopts first administrative artificial‑intelligence policy to guide staff use of AI tools
Summary
The Board unanimously approved a new county Administrative Policy on artificial intelligence that sets baseline requirements for ethics, confidentiality and legal compliance and directs departments to manage AI use and data security as the technology evolves.
The Douglas County Board unanimously adopted an Administrative Policy and Procedure governing employee and departmental use of artificial intelligence (AI) tools in county work.
What the policy does: Acting Human Resources Director Christine Vito described the policy as a foundational guide that prioritizes three areas — ethics (fairness, transparency and accountability), confidentiality (protecting personal and sensitive data) and legal compliance (federal, state and county rules). The policy addresses employee use of widely available tools including ChatGPT and Microsoft Copilot, and it asks departments to treat AI output as requiring human validation before use in official county records or decisions.
Policy details: County staff said the policy requires workers to avoid uploading confidential or protected data into public AI services, to document when AI is used to produce work products, and to follow normal records and data‑security rules. Staff also said the policy is meant to be updated as AI products and legal guidance evolve; the board asked staff to incorporate minor wording changes discussed during agenda review before final publication.
Board action: The board approved the policy on a unanimous vote and directed staff to publish the updated policy online and to continue department-level reviews of how to integrate the rules into daily work.
Why it matters: County staff increasingly use generative AI to draft and summarize text or to assist with workflows. The policy is intended to permit safe, documented use while managing privacy, cybersecurity and liabilities and to give departments consistent rules for review and training.
Ending: The county will revise the draft with the small edits noted at the meeting, post the policy publicly and keep it under regular review as the technology and legal landscape change.
