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Board approves addenda, recommends awarding base‑only contract for MAPS animal shelter
Summary
The advisory board approved two addenda for the MAPS animal shelter and recommended awarding the base bid only; staff outlined budget shifts and contingency usage to cover the over‑budget construction bids.
The MAPS for Citizen Advisory Board on Feb. 6 approved Addenda No. 1 and No. 2 and recommended awarding the contract for the new animal shelter on a base‑bid‑only basis after staff described line‑item adjustments to cover higher construction bids.
Staff reported the project came in over the originally budgeted construction line but identified savings in design and administrative line items. The presentation described proposed reallocations: drawing $1,000,000 from the design line, $110,000 from administrative, and using $1,178,500 from contingency while leaving roughly $2,000,000 in contingency after the adjustments. Staff said two bids were received and were within a few hundred thousand dollars of each other, which staff judged credible.
Board members asked whether the recommendation included alternate bid items. Staff confirmed the recommendation covered base bids only; alternates may be added later if contingency remains during construction. Clarifying questions about administrative line items drew a staff reply that testing and chargebacks from other departments are part of that budget line; staff said projected staffing needs and ADG program costs are still covered under the reallocation.
After discussion the board moved and approved the addenda and contract recommendation. The motion passed; the transcript does not include a roll‑call tally.
