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Parks & Rec approves minutes, signs off on bills and reimbursements
Summary
The committee approved the meeting minutes, reviewed multiple vendor invoices and reimbursement requests (items include Home Depot, beverage supplies, event reimbursements and a $96 potting soil purchase) and signed outstanding bills; staff will reconcile accounts with the town administrator.
The Town of Blackstone Parks & Recreation Committee approved minutes from its prior meeting and reviewed invoices and reimbursement requests for purchases and event expenses during the Jan. 13 meeting.
A motion to approve the minutes was made by Bob and seconded by Kim; the motion passed on an oral "Aye" vote. Committee members then reviewed several already‑paid purchases to be approved on the record: a Home Depot charge of $65.88 for holiday lighting supplies; two beverage‑service orders including hot paper cups and two 5‑gallon dispensers (vendor subtotals discussed in meeting materials); and a purchase of glow‑stick necklaces and light‑up rings for $108.74. Additional event‑related reimbursements recorded included $91.85 for pizza provided to volunteers who built raised beds, $91.97 for hot dogs for the Hometown Christmas event (Dean Bank provided a donation to cover that cost), $242.59 for cocoa and decorations and a $96 charge for potting soil assigned to a grant account.
The committee also reviewed two septic‑rental invoices (one for $150 and one for $175) and a $540 invoice for the committee secretary covering unpaid months that predated June of the prior year. Committee members asked Lauren in the town administrator’s office to confirm which charges had been already charged to town accounts and which were the committee’s responsibility; they agreed to reconcile returns and Home Depot credits with Lauren.
Committee members signed reimbursements and invoices where appropriate during the meeting and instructed staff to verify balances in the gift/donation account and the departmental accounts. Where a reimbursement had already been paid, members removed the duplicate invoice from the signing pile. Committee members also agreed to confirm the Home Depot sign‑out and procurement procedure with DPW staff so purchases can be made promptly in future.
