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Staff reports: eSkill testing, budget reports, application platform migration and recruitment updates
Summary
Staff reported Feb. 12 on use of eSkill remote proctoring, revised budget printouts, requests for additional online testing licenses, outreach and recruiting events, the application‑platform redesign and several HR projects including a Title 6 report and supervisory training.
Staff provided a broad update Feb. 12 on testing, recruitment and a multi‑part modernization effort that includes an application‑platform redesign.
The highlights: staff said the department has been using the eSkill platform for remote‑proctored exams and that response rates have been good. A revised budget report printed from the Orbit system was distributed for legibility. Staff said they requested funds to expand eSkill licensing and a small publicity budget to sponsor job postings on platforms such as Indeed.
Brad Shaw said he’s tracking testing activity since Oct. 2 and compiling the information monthly. He told the board the department had also revamped its budget printout in response to prior requests for better legibility: “This is directly from Orbit,” he said, noting the report shows amended budget amounts, expenditures and balances.
Staff also updated the board on outreach and recruiting. They said a recent public‑service event went well, and that a firefighter recruitment event is scheduled for Feb. 26 (requisition pending). Shaw told members the police recruiting effort had produced a selection list with about 58 names and reflected approximately 800 applicants referred by civil service earlier in the process.
On modernization, staff described ongoing work to replace the legacy PeopleSoft/Oracle applicant platform with a new product. Staff and vendor representatives said design feedback sessions are underway and the vendor estimated an October target for launch, subject to change. One staff member described the effort as a “fusion migration” toward improved efficiency.
HR staffing and programs: staff said HR restructured into three units—operations, business partnerships and data analytics—and announced the hire of Katrina Newingschwander to lead data analytics and oversee the migration. Staff also said civil service has been asked to lead a new digital internship process and to centralize intern onboarding.
Other items noted: a benchmarking committee will finalize classification and compensation recommendations and bring them to civil service in March; the Title 6 report deadline to departments is Feb. 28 with a City Council submittal due May 1; and supervisory training is scheduled for March 6.
Selection update for civil service executive secretary: the board’s selection committee reported 48 applicants so far for the executive‑secretary posting; the announcement closes March 7. Committee members expect a heavy review workload in March and hope to present semifinalists to the board in subsequent months.
Ending: Staff asked board members to contact them with questions and said additional modernization, testing and recruiting items will return to the board as projects advance.
