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Commission approves Triad Engineering recommendation for road rock bids after minor bid change
Summary
Crawford County's road-and-bridge coordinator presented Triad Engineering's recommended rock and chip suppliers and noted the contractor bid included washed chips this year. Commissioners moved to accept the recommendation and asked staff to coordinate inspection and quality control with Triad and contractor representatives.
Alyssa Edwards, identified in the meeting as Road and Bridge coordinator, presented Triad Engineering’s recommendations on rock-quarry bids and said this year’s solicitation added washing of chips as a requirement.
Edwards told commissioners the washing requirement was included in the bid packet and that bidders are contractually bound by the bid documents. She said Triad’s recommendation lists two quarries and that the county will have the right to inspect incoming material for quality. "When they submit a bid packet, they agree to be bound by it," Edwards said.
Commission discussion focused on inspection procedures and communications: staff should notify contractors that county inspectors (Dennis and others referenced) can be contacted if material quality is in question. A motion was made to "approve as presented and recommended by Triad Engineering." The motion was seconded and the meeting record shows the motion carried by voice vote.
Edwards described the recommendation as nonbinding prior to formal award but said the bid packet language gives the county remedies if material does not meet standards. Commissioners asked staff to ensure crews know they can call county inspectors for quality concerns and to notify recommended vendors of the requirement to provide washed chips.
No budgetary figures were discussed in the recorded excerpt; Edwards and Triad will proceed with vendor notifications and standard contract oversight.
