Board approves contracts, personnel move, TREX committee and claims; several routine motions passed

Scottsburgs Board of Public Works and Safety took a series of routine administrative votes at its February meeting, approving minutes, annual contracts, deposit returns, a personnel reassignment, a TREX committee for inactive-account tax intercepts and the meeting claims.

Minutes: The board approved minutes from the Jan. 29, 2025 meeting. The motion was made by Karen Mitchell and seconded by Tom; members approved the minutes by voice vote.

Everbridge (Nixle) contract: The board approved the annual Everbridge contract, the citys provider for mass notifications and Nixle bulletins (used for employee and customer alerts such as billing or service shutoffs). Staff characterized the contract as an annual renewal and said the price was roughly similar to the prior year; the exact dollar amount was not specified. The motion carried by voice vote.

Indiana Landmarks contract: The board approved the citys annual professional-services agreement with Indiana Landmarks for historic-preservation circuit-rider services (staff referred to a Laura who performs circuit-rider duties for Indiana Landmarks). The contract enables Indiana Landmarks to advise the citys Historic Preservation Commission; the mayor (signature authority) was authorized to sign the agreement.

Deposit returns: The board approved returning four deposits for use of a city banquet facility. Staff provided a list of the payees discussed in the meeting transcript: Paradigm; 811 Dig; Patrick Wooden; and the Scott County Long Beers Association (as spoken in the meeting). The transcript includes a reference to the American Turkey Federation in the same exchange; the board approved the refunds by voice vote.

Personnel change: The board approved moving part-time employee Monty Craig from the street department to the parks department while retaining part-time status. The action was described as a fiscal change within payroll but no salary or budget figures were given in the transcript.

TREX committee: The board approved a committee to review inactive accounts submitted to TREX, the tax-intercept service the city uses to match utility delinquencies to tax returns. Staff said the city previously carried more than $600,000 in receivables when the current administration began and that the TREX program is expected to help recover delinquent balances. The committee as stated in the record will be Shantel Stutzman (utility office), Lauren Ritchie (clerk/treasurer) and Donette (staff replacing Jan). The board approved forming the committee by motion and voice vote.

Meeting date change and claims: The board approved rescheduling the next meeting to Thursday, Feb. 27, at 1:30 p.m., and accepted claims as presented. The meeting record also notes that Samtech will end its lease at the MidAmerica property in February; staff asked that the end of the lease be reflected in the minutes.

Votes at a glance: All motions recorded in the meeting transcript were approved by voice vote with "aye" responses recorded; the transcript does not provide a roll-call tally for each motion. The meeting adjourned following the final votes.

Ending: Several items approved at this meeting are administrative renewals or committee appointments; separate or later approvals (for example, contract signatures by the mayor or Plan Commission hearings) were noted as next steps in the meeting record.