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District plans retrofit at Meadowlane Elementary; equipment bid $433,000 of estimated $1.4 million project
Summary
Facilities staff recommended a retrofit of original 30‑year HVAC equipment at Meadowlane Elementary, citing lower cost and limited manufacturer options; equipment low bid was $433,000 and total project estimated at about $1,400,000.
Lee's Summit R-VII facilities staff told the finance committee they plan a retrofit of the original HVAC penthouse equipment at Meadowlane Elementary, estimating the total project cost at about $1,400,000 and reporting a low equipment bid of $433,000.
Facilities presenter Mr. Grell said the Meadowlane units are roughly 30 years old and that removing the existing penthouse and replacing it with a different system would be significantly more expensive. For that reason, staff recommended a retrofit of the penthouses so the district could extend equipment life at a lower cost. Grell said the retrofit limited equipment choices to two manufacturers that could provide the required configuration.
Mr. Grell described the equipment as a long‑lead item; district procurement will advertise installation work in a later bid package in the spring. He also said the compressors include a five‑year manufacturer warranty but staff declined an extended warranty on the grounds that replacement parts such as condenser fans would represent better value than the warranty cost.
A board member asked why staff chose not to buy the extended warranty; Grell said the compressors already include five‑year manufacturer coverage and that common failures (fans) would be cheaper to replace than the extended-warranty expense. No formal action or vote appears in the transcript; the item was presented for committee consideration and to seek questions.
