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Village board authorizes 2025 road paving bid package with $1.5 million budget
Summary
The Village of Waukesha Village Board voted to authorize advertisement for bids on the 2025 Road Paving Program after staff reported an estimated base-bid cost of about $1,026,000 and described mandatory alternates and set-asides within the village's $1.5 million allocation.
The Village of Waukesha Village Board on Feb. 12 authorized staff to advertise for bids on the 2025 Road Paving Program, with a village set-aside of $1.5 million for road work and related items.
Greg Calhoun, a village staff member who presented the project, said the village reserved $1.5 million for road improvements and reported an updated estimated cost for the base-bid roads of about $1,026,000. Calhoun told trustees the estimate incorporates measured quantities and recent bid-item prices and noted mandatory alternates are included in case bids come in lower than estimates.
“The Village set aside a million and a half for road improvements,” Calhoun said. He described other set-asides inside that $1.5 million, including roughly $230,000 for the New Berlin–Springdale Road project and about $220,000 for the Department of Public Works’ seal coating, flex patching and crack-seal work, leaving roughly $1,050,000 available for the base-bid roads.
Calhoun also described a short city-owned segment of Hillside Drive that sits between two village-owned segments. He said the village would coordinate with the City of Waukesha on cost-sharing for approximately 17 percent of that segment, which he estimated at about $14,000.
A trustee asked whether mandatory alternates were in worse condition; Calhoun replied the alternates are the “next roads on the list” and are similar in condition but could be added if bid results and other line items free up budget. Calhoun explained his $220,000 figure for DPW patching work is an estimate based on recent years’ expenditures and that final numbers from the DPW might leave more or less room for alternates.
A motion to advertise for bids for the 2025 Road Paving Program was moved, seconded and approved by voice vote. The board signaled approval after the roll-call presence had been confirmed earlier in the meeting.
The village’s bid schedule as presented called for the first advertisement on Feb. 26, a second on March 5 and a bid opening on March 12.
The board did not take additional action on award or specific road selections during the meeting; staff will return with bid results and recommended awards for a future meeting.
