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Board asks staff to report on school‑level financial controls and AP exam funds
Summary
Trustees asked staff to present current systems for monitoring school‑level financial practices and recommended exploring policy or administrative procedures to boost financial literacy among school administrators and bookkeepers; trustees also asked the review to address unspent Advanced Placement (AP) funds.
The board asked for a focused review of school-level financial systems, including internal controls, monitoring practices and whether a policy or administrative procedure is needed to enhance financial literacy for school administrators and bookkeepers.
Trustees asked staff to schedule a workshop — staff said they will set a session in February — with District Finance staff (named contacts included LaVetra Paul and Miss Sanders) to explain current practices, oversight routines and opportunities for improvement. Board members asked specifically for detail on how leftover monies at school sites, such as unspent Advanced Placement (AP) funds, are tracked and disbursed and whether those funds are being used for their intended purposes.
Why it matters: Trustees said recurring unspent balances suggest either timing or process issues and asked staff to identify mechanisms that ensure school funds support the students who earned them. Staff agreed to bring back practices and recommendations at the requested workshop.
Ending: Staff will schedule the review and provide documentation on current school‑level financial practices and AP fund tracking.
