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Commissioners approve $82,681 engineering release for EMS Station 1; financing documents due in February
Summary
The board approved a change order that funds engineering collaboration for the pre-engineered metal building at EMS Station 1. Staff said the amount will be credited to the building line once a guaranteed maximum price is received; separate bond/certificate of participation financing documents are scheduled for board review in February.
The Board of County Commissioners approved Jan. 21 a change order to fund engineering collaboration between the pre-engineered building manufacturer and the county's design team for Emergency Medical Services Station 1.
Jeff Hickam, county project manager, told commissioners the change order for the PEMB (pre-engineered metal building) engineering release is $82,681 and "is not an increase in the budget amount, but it will get us started on the process before we receive that guaranteed maximum price so that we can collaborate and get engineering all figured out so that when the weather permits, we can start building." The board approved the change order; the motion was amended to permit the chair's signature to be affixed after the contractor (Big Valley) signs.
County attorney advised that the county manager would not ordinarily have authority to sign change orders for a change to a substantially larger contract and noted the board could authorize manager signature authority by resolution for a specific dollar threshold. Commissioners asked for a follow-up resolution to clarify delegated authority for future change orders under the larger contract.
Separately, County Manager Mike Moyer briefed commissioners on the financing plan for Station 1: bond counsel has prepared a preliminary official statement (about 60 pages) and staff will hold a full document review this week with bond counsel, underwriters and trustee; the authorizing resolution and associated documents for a certificate of participation/lease-purchase agreement will return to the board on Feb. 11. Moyer said Standard & Poor's analyst calls are scheduled in mid-February as part of the rating process.
Project staff told commissioners there may be additional change orders later for long-lead electrical gear and other items; commissioners asked for procedures and a possible monetary threshold for delegated signature authority to enable staff to act quickly while keeping the board informed through regular updates.
The board approved the change order motion and the amendment to allow chair signature after Big Valley signs. Commissioners directed staff to prepare a follow-up resolution clarifying manager signature thresholds for change orders on the larger contract.
