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HHS brings five contracts to agenda, including coordinated entry and Phoenix House services
Summary
Health and Human Services told commissioners it will present five contracts — three coordinated entry contracts and two shelter/service contracts including Phoenix House — on Tuesday; staff described budgets, reimbursement and monitoring procedures.
Gina James of Health and Human Services told commissioners the department will place five contracts on the Tuesday board agenda: three coordinated‑entry contracts and two shelter‑related contracts.
James identified the coordinated‑entry contractors as Family Health Center, Emergency Support Shelter and Community House. She said the coordinated‑entry awards vary by contract and usage: “two of them are around 25,000, one is 25,000, one is $27.09, and one’s at 40,000,” and that staff adjusted amounts from prior years based on utilization. (Transcript figures were provided by staff and line‑item budgets will accompany the contracts.)
The two other contracts are for shelter operations with Emergency Support Shelter (including a match component) and a contract with Housing Opportunities for Southwest Washington to provide services at Phoenix House, a program that houses individuals and children transitioning from substance‑use treatment.
James described HHS contract oversight: contractors submit monthly invoices for reimbursement against line‑item budgets (personnel, supplies, admin/indirect). Staff perform monitoring and audits by matching submitted reimbursements to eligible purchases; reimbursements are processed only after expenditure. She said staff negotiate budget line items with providers when necessary and that HHS has separated coordinated‑entry and shelter‑operations contracts to keep differing program requirements distinct.
James said she is coordinating follow‑up briefings, including inviting providers to present more information in March. No contracts were approved in the Wednesday briefing; the items were scheduled for the upcoming Tuesday agenda.
