Woodstock CUSD 200 board awards contract to resurface Creekside and Prairiewood parking lots

The Woodstock Community Unit School District 200 Board of Education voted Feb. 11, 2025, to award a contract to Schroeder Asphalt Services Incorporated to resurface the parking lots at Creekside Middle School and Prairiewood Elementary School in summer 2025. The motion was made by Mr. Carisi and seconded by Mr. Headley; the motion passed with six yes votes and one no vote.

District staff told the board the district solicited eight proposals for the project and narrowed the field to two bidders. Staff recommended Schroeder Asphalt, the second-lowest bidder, because its references showed experience with projects of comparable scope and prior work with school districts; staff said the lowest-price bidder was newer and lacked similarly relevant references. The board said they consulted district counsel (identified in the meeting as Hodges) and were advised the board may select the lowest responsible bidder rather than the absolute lowest dollar bid.

Board members asked several questions about scope and traffic flow. One board member raised concerns that the bid materials did not address known ingress and egress problems at the Prairie Wood/Creekside driveway and asked whether the resurfacing work included widening or reconfiguring the entrance. Staff replied that the current proposal did not include a reconstruction of the driveway entrance to remedy those circulation issues. The board discussed follow-up steps such as contacting the district’s test engineer and exploring temporary traffic mitigations such as using the bus turnaround.

In the formal roll call for the motion to award the contract, Mr. Carisi, Mr. Headley, Dr. Farris, Dr. Goodwill, Mr. Musselli and Mr. Homuth voted yes; Mr. Gilmore voted no. The board did not specify the project funding source during the discussion in the transcript. The dollar amount cited on the record was not clearly enunciated in the meeting audio/transcript (spoken as “900 of 11,700”); staff did not read a clarified numeric total on the record during the open session discussion.

Board members said the district expects the work to take place in summer 2025 and that the district selected a contractor with experience meeting school-district timelines. Staff also said the district would continue vetting references and coordinate scheduling and engineering details with the contractor and the district’s engineer.

The contract award concludes the board’s formal action on this agenda item; staff will follow up with engineering and scheduling coordination and will report back to the board if scope or cost details change.