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Commission seeks county-owned assessor data from Patriot/Catalysis; contract clause cited
Summary
Commissioners discussed whether Sumner County received assessor data from its former vendor and considered asking the county attorney to require proof that county-owned data were returned under the contract’s data-return clause.
Sumner County commissioners spent substantial time on Feb. 10 reviewing whether county-owned assessor data were returned by the vendor that previously hosted the Patriot system, now controlled by Catalysis (spelled variously in the record). Commissioners cited contract language that requires the provider to return client data within 10 working days of termination and discussed next steps to compel production if needed.
Commissioners and staff said Robert Tuttle, the county’s IT director, transferred Patriot data from the county server to the vendor for review; Catalysis opened a ticket on Feb. 4 to examine the files. A contract provision read aloud at the meeting stated the provider must make client data “available… in a commercially standard format on a commercially standard media at no cost to the county within 10 working days or at a time agreed to by the county.”
Commissioners debated whether to immediately instruct the county attorney to send Catalysis a letter demanding proof the data were delivered. One commissioner proposed that the county attorney draft such a letter asking Catalysis to provide proof it sent county-owned data; that motion was later withdrawn so staff could confirm what the county already has. County staff agreed to check whether the assessor’s office already holds the data and, if not, to ask Catalysis to produce it and to demonstrate they complied with the contract’s return clause.
Commissioners asked for a written status update rather than deferring the question to next month’s meeting. Several members said they wanted confirmation of whether Catalina(s)/Catalysis had returned readable files and, if necessary, documentation showing where and when the provider sent the county data.
Ending: The commission directed staff to confirm whether the county already has the data and, if not, to seek proof from Catalysis that it returned county-owned assessor files in the format required by the contract; the commission requested status reporting back to the committee in the near term.
