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School committee meeting canceled after incorrect agenda posting; city IT calls it human error
Summary
The Feb. 4 regular School Committee meeting was canceled after an incorrect agenda—a subcommittee cancellation—was posted to the city website. Mayor Sullivan said IT misposted the file and the city solicitor advised cancellation out of caution.
The School Committee on Feb. 11 discussed why the Feb. 4 regular meeting had been canceled: an IT posting error placed a subcommittee cancellation on the public agenda web page, and the committee canceled the meeting out of caution.
Mayor Sullivan said IT staff misplaced the file and that the city solicitor reviewed the error and advised correction. The mayor apologized and said the IT office has pledged additional checks to avoid recurrence. Two attorneys, identified in the meeting record as Counsel Spadafore and Counsel Bridges, reviewed the posting and the corrected agenda was reposted the following day.
Why it matters: The secretary of state’s guidance designates the city website as a primary public notice location; incorrect postings can create legal notice issues and disrupt schedules for committee members and outside presenters. Several members asked whether the district should post agendas earlier or add alternative notice methods; the mayor and committee agreed to review posting procedures and consider policy updates.
Next steps: The district and city will explore procedural changes to reduce risk of misposting and to ensure multiple posting channels and verification steps; the committee asked staff to propose any policy amendments to reduce future errors.
