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Committee approves $2,500 for Field Day and warns volunteers are short across Centennial events
Summary
The committee approved a $2,500 budget for the March Field Day and discussed large volunteer shortfalls for multiple Centennial events, including the need for police, fire and permit coordination for the 5K and parade-style activities.
At the Port Richey Centennial Committee meeting members voted to allocate $2,500 to support the March Field Day. The item was presented as a budget request and, after brief discussion, the committee moved and approved the $2,500 allocation for Field Day and the community run.
Why it matters: Field Day and related family events require on-site coordination with public safety, vendors, rentals and volunteers. Members warned the committee that volunteer availability was thin and that some events may need to be canceled or postponed if staffing can’t be secured.
Committee members described several unresolved logistics: a parade/route plan for the 5K run, coordination with Interim Police Chief for traffic and barricades, and confirmation of fire department participation (for a dunk tank, obstacle course and on-site medical coverage). The committee heard that the fire department contact is Thomas (Tom) Quinn; staff will connect event organizers with Quinn to arrange truck demonstrations and on-site heat/dehydration support.
The committee also reviewed details for the 5K (3.1 miles) routing, timing-chip rental options, and vendor logistics such as rental of an obstacle/dunk tank for about $276. Members stressed the need for volunteers to staff registration, course water stations, first-aid points and permit processing. Several members volunteered limited time and asked staff to coordinate with other boards for additional volunteers.
Ending: The committee approved the $2,500 budget for Field Day and directed staff to (1) connect event leads with police and fire for permitting and safety planning, (2) pursue in-kind or low-cost rental options for kid-friendly attractions and (3) recruit volunteers across city advisory groups.
