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Port Richey committee details web ID and QR options for event payments
Summary
Committee members reviewed the city payment process for event fees, discussed a shared web ID (7669), QR-code prefill options, reconciliation challenges and service fees charged by the payment processor.
The Port Richey Centennial Committee discussed how residents and event participants can pay registrations and deposits online using a single web ID tied to the city payment portal.
Committee members were shown a printed payment instruction that directs payers to cityofportrichie.gov and to use web ID 7669 for Centennial-related payments. Member Adam Thompson distributed the notices and said the web ID “goes in a single bucket so that we can account for it.”
Why it matters: The web ID is intended to centralize multiple event payments (bowling, fishing, business expo, golf scramble) into a single account so staff can reconcile receipts against event rosters. Committee members pressed staff on how the system will identify which event a given payment is for if a payer omits a note or registration form.
Committee discussion focused on three operational points. First, QR-code prefill: staff and members discussed constructing a QR code that pre-fills the web ID (CIT and 7669) and, where possible, the express-pay page so payers do not have to type values. Second, reconciliation: staff explained that if a payer includes a name, phone or email the utility billing system can be used to match payments to registrants; without that, staff will have to contact the cardholder or manually sort amounts by likely event fee (for example, $100 was expected to be the bowling fee). Third, service fees: the third-party payment processor charges convenience fees (a sample given: $3 on $100 for credit-card payments; $2 for debit), and the committee discussed whether the city or participants should absorb those fees.
Committee members asked staff to explore two follow-ups: whether the QR code can prefill both CIT and the web ID, and whether the payment form can add a “reason/event” dropdown or a free-text “note” field so payments can be reconciled automatically. Staff indicated they would coordinate with the vendor who provides the web form and with utility billing staff to pursue a workable configuration.
Ending: Committee members agreed to keep using the web ID and to test QR prefill options; staff will report back with vendor options and any additional costs or workflow changes.
