Committee requests legislation to contract Iron Mountain for digitization after public-records request

Members of the Rules and Public Policy Committee asked staff and a council member to draft legislation to authorize a contract with Iron Mountain for digitizing city records, and discussed a public records request seeking committee minutes and agendas from 2021 through 2024.

At the meeting, the committee recalled a prior discussion and asked Council Member Deters to prepare legislation that would authorize contracting with Iron Mountain to digitize city records, including minutes and agendas. Committee members said a quote already exists and asked staff to coordinate so the legislation could be drafted and circulated for review.

Separately, staff reported a public‑records request had been filed by Christian Hedger requesting minutes and agendas dating back to 2021. Staff recommended first checking the city website and sending Hedger any items that are not already posted. The committee agreed members would gather minutes they retained and forward them so staff could assemble a complete response.

The meeting record shows the committee directed staff to loop in Hedger and to copy him on follow-up correspondence about the proposed digitization contract and the records search. No formal vote or contract award was recorded at the meeting; the committee asked for legislation to be prepared and for staff to return with the draft for approval at a later meeting.