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Committee answers RFP questions for forensic audit; responses due Feb. 20, staff to issue addendum
Summary
The Audit and Financial Committee reviewed questions for the forensic-audit request for proposals, confirmed key terms (proposal due date, contract term to June 30, 2025 with extensions, certificate of insurance required at submission, hybrid work acceptable) and asked staff to circulate the questions and answers to prospective bidders.
During the Feb. 11 Audit and Financial Committee meeting, staff reviewed questions received about an RFP for forensic-audit and budget-consultant services and the committee provided guidance for written answers to be issued as an addendum.
Key clarifications provided to prospective bidders: proposals are due Feb. 20; the initial contract term is structured to run through June 30, 2025 (the contract would start after board approval), with the district able to approve extensions afterward; a certificate of insurance is required at proposal submission; bidders should provide itemized pricing by requested audit area and may also supply an overall inclusive price; hybrid on-site/remote work is acceptable; and the district can elect to award different areas to different vendors or accept one inclusive proposal and select which areas to fund.
Committee members discussed how many fiscal years to include in the forensic-audit scope. After discussion, members generally agreed the RFP should cover fiscal years 2022 through 2024 (the committee said vendors should price individual areas so the district can select which engagements to fund). Staff noted there had been document downloads and that about 25 prospective bidders had picked up the RFP package.
Staff confirmed that questions and answers will be posted as an addendum and distributed to all prospective proposers. The committee also discussed that more years in scope will increase cost and time and that bidders should detail assumptions (transaction counts, period covered) to produce accurate cost estimates.
No formal contract award decision was made at the committee meeting; the committee’s guidance will be included in the RFP addendum for bidders to acknowledge with their submissions.
