Whitestown Council approves paving, trail, public-safety equipment and other contracts in unanimous votes

Whitestown Town Council members unanimously approved a series of contracts, purchase orders and resolutions during their Feb. 12 meeting, including road paving, a Main Street Trail extension, public-safety equipment replacements and technology upgrades for Town Hall.

Votes at a glance (each item approved 5–0 unless noted):

- Consent agenda (meeting minutes, January claims, utility claims): approved 5–0. - Main Street Trail Extension: approved an expenditure exceeding $25,000 not to exceed $38,200 to extend trail from Main Street Park to Albert S. White and connect to the new library and pedestrian signal; motion carried 5–0. - 2024-2 CCMG paving contract: approved a construction contract award not to exceed $1,788,243.62 to Grady Brothers under the Community Crossings Matching Grant program; motion carried 5–0. Council also approved a related professional services agreement with BLA Inc. for construction administration and inspection not to exceed $99,108.60; motion carried 5–0. - July 3 fireworks: authorized Ramsey Pyrotechnics for the July 3 fireworks show, amount not to exceed $45,000; motion carried 5–0. - Ordinance 2025-3 (2025 salary matrix): council suspended the rules, completed second reading the same night, and adopted the ordinance (correcting biweekly math and adding one division chief position in the fire department); ordinance passed 5–0. - Out-of-state travel: approved planning staff travel to the 2025 National Planning Conference in Denver (two staff), and approved out-of-state travel for one fire lieutenant to attend a command officer boot camp (Lieutenant Zach Schlatter), both motions carried 5–0. - Resolution 2025-01 (surplus personal property): approved declaration of specified town equipment as surplus for recycling and certified destruction where applicable; motion carried 5–0. - Microsoft licenses: approved annualized licensing purchase not to exceed $45,042 in order to move from monthly to annual licensing and save on recurring costs; motion carried 5–0. - Town Hall audiovisual upgrade: approved prepayment (down payment) of $27,188.81 and full purchase not to exceed $54,377.62 for AV upgrades in the council chamber; motions carried 5–0. Council directed staff to research ADA captioning and accessibility options concurrent with the AV upgrade. - Professional services with Boone County EDC: approved two separate agreements (Town general fund and Whitestown Utilities split) each not to exceed $50,000 for community and economic development services (total budgeted split of previously approved $100,000); both motions carried 5–0. - Resolution 2025-02: adopted dedicating certain town-owned property as public right-of-way for the Peters/Hull Street reconstruction project; motion carried 5–0. - Fire purchases: approved new turnout gear not to exceed $80,000 (bulk purchase for seven new hires and replacements) and approved replacement SCBA equipment not to exceed $419,309 (includes a trade-in credit of $35,000); both motions carried 5–0. - Resolution 2025-03: acknowledged and authorized the clerk-treasurer’s authority per Indiana code to cancel outdated warrants and outstanding unpaid checks (required annual action); motion carried 5–0. - Conflict-of-interest disclosures: the council acknowledged and accepted uniform disclosure forms filed by Councilor Cheryl Hancock and Councilor Dan Patterson.

Discussion and follow-up directions - The council asked staff to investigate accessibility features that could be added to the AV upgrade (real-time captions/transcripts and other ADA accommodations). Staff said current assistive listening devices will remain in place and that software/plugins for captions are available but require the planned software upgrade first. - The fire chief and staff explained the cost savings available through cooperative procurement (Sourcewell) and a state bid opening; the SCBA purchase includes a listed trade-in and would update aging equipment to current NFPA standards.

What was not decided - No additional boundary changes or new taxes were approved in connection with the Whitestown Connector; any change to district boundaries would return to the board and council for formal action.

All listed amounts and outcomes reflect motions and votes recorded during the Feb. 12, 2025 meeting.

Votes and motions are recorded in the council minutes and the meeting packet.