Greenwood Parks Board approves multiple sponsorships, purchases and service agreements

The Greenwood Parks Board voted Feb. 4 to approve a series of sponsorships, purchases and professional-service agreements covering concessions, event sponsorships, facility purchases and technology upgrades.

The actions approved included sponsorship agreements with local businesses, purchase orders for facility equipment, a sole‑source purchase determination and professional services agreements for cloud hosting, radio promotion and drone shows. Most motions passed by voice vote after brief staff presentations; roll-call aye votes were recorded for board members present on each item.

Why it matters: The approvals fund and formalize vendors and sponsors for parks operations and upcoming events — from concessions at Freedom Springs and Sports Park to drone pre-shows for FreedomFest and a cloud migration of the department’s recreation software — and include capital work for the community center interior.

What the board approved (selected highlights): - Concession and goods contracts with Chicago’s Pizza for Sports Park and Freedom Springs (contract approvals; motion moved and seconded; outcome: approved). - Sponsorship agreements: All In Painting ($4,500 total for dugout signage at Sports Park and summer concert-series sponsorship), Indiana Astros (8x4 banner, $1,000), Winters Plumbing (pool banner + souvenir-cup imprint, $1,000), CombatOps (souvenir-cup partner and Freedom Festival parade title partner, $4,000). All sponsorship motions were approved. - Use agreements: Making Memories Pickleball Classic (use of courts, subject to legal final review; motion approved), concert series dates and use agreements for multiple summer events, Care Access health-screening event (Fieldhouse use Feb. 26), Our Lady Guadalupe procession (use agreement), staff-appreciation trade with Texas Roadhouse (fieldhouse trade-out). All motions approved. - Professional services and technology: Vermont Systems (RecTrac) cloud migration, initial cost $10,420 with ongoing annual maintenance estimated at ~$1,900; special services agreement with WTTS radio for event promotion ($20,140); professional services agreement with Great Lakes Drone Company (drone shows for FreedomFest and a downtown holiday event; budgeted at ~$30,000). All were approved. - Purchases and capital: Anchor Industries (replacement umbrella covers; cost stated in packet), Spring Turf change order for turf graphic inserts (funded from the S&R nonrecurring fund), and a purchase and installation of motorized curtain dividers from Lee Company, Inc. (special purchase/sole-source determination; amount not to exceed $51,660). The Lee Company motion referenced Indiana Code 5-22-10-8 and 5-22-10-13 in the motion language and was approved.

Board and staff comments: Staff presenters summarized the scope, budget source and expected benefits for each item. For the Pickleball Classic use agreement an event organizer asked the board to consider a reduced court rental because the tournament raises money for the Alzheimer’s Association; staff and the board reiterated that rental fees are standardized to avoid favoritism and that adjustments are not routinely granted. The board also discussed logistics, signage and liability language on some use agreements.

Votes at a glance (item → outcome, key mover/second where recorded): - Approval of Jan. 14 minutes → approved; moved by Mr. Dietrich; second Mr. Prost. - Chicago’s Pizza contracts (goods/concessions, multiple sites) → approved; mover/second noted in packet. - All In Painting sponsorship ($4,500) → approved; moved by Mr. Prost; second Mr. Burton. - Indiana Astros banner ($1,000) → approved; moved by Mr. Burton; second Mr. Dietrich. - Winters Plumbing sponsorship ($1,000) → approved; moved by Mr. Burton; second Mr. Dietrich. - CombatOps sponsorship ($4,000) → approved; moved by Mr. Burton; second Mr. Prost. - Making Memories Pickleball Classic use agreement (subject to legal review) → approved; mover Mr. Burns; second Mr. Dietrich. - Concert-series use agreements/dates → approved; moved by Mr. Burton; second Mr. Dietrich. - Care Access use agreement (health screening, Feb. 26) → approved; moved by Mr. Burda; second Mr. Dietrich. - Our Lady Guadalupe procession (use agreement) → approved; moved by Mr. Dietrich; second Mr. Prost. - Texas Roadhouse fieldhouse trade-out (staff appreciation) → approved; moved by Mr. Burke; second Mr. Dietrich. - Aspire Johnson County pickleball event amendment (alcohol added to permit) → approved (amendment to prior use agreement); motion and vote recorded. - Lee Company purchase and installation of curtain dividers (sole-source special purchase; <= $51,660) → approved; moved/second recorded; motion text referenced Indiana Code 5-22-10-8 and 5-22-10-13. - Spring Turf change order (turf graphics/inserts; S&R fund) → approved. - Anchor Industries (replacement umbrella covers; packet lists amounts) → approved. - Vermont Systems (RecTrac) cloud migration ($10,420 initial) → approved; moved by Mr. Prost; second by Mr. Dietrich. - Great Lakes Drone Company (drone shows; two events including FreedomFest) → approved; moved by Mr. Burton; second by Mr. Crost. - WTTS radio promotions agreement ($20,140) → approved. - Golf-simulator partnership with Taft law firm (Parks Foundation beneficiary naming/partnership) → approved.

What’s next: Most contracts and purchase orders will be finalized by staff and the legal department. Several items noted follow-up tasks: final contract review by legal for the Pickleball Classic use agreement; coordination on drone show production and safety details; and resolution of sole‑source documentation for the Lee Company purchase.

Ending: The board closed the bulk of business by approving the listed motions; staff said they will return with any required final contract language or follow-up actions identified during the presentations.