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Follow-up audit finds surplus property distribution recommendations implemented
Summary
The audit office reported that a follow-up review confirmed implementation of all five recommendations from an October 2023 surplus property distribution audit, including cycle inventory counts and increased advertising of surplus items.
The Audit Committee heard that the internal audit office’s follow-up review of the surplus property distribution process verified implementation of all five recommendations from the October 2023 audit.
Audit staff said an internal verifier, James Carson, conducted on-site checks and confirmed that the surplus property division has started cycle inventory counts, explored automating inventory systems, returned items to departments identified in the original audit, and increased advertising to publicize surplus items on the agency website. Staff noted the random-sample inventory process covers non-vehicle items stored in the warehouse; the committee discussed the sample size and hearing participants referenced a 50-item random sample drawn from about 3,000 warehouse items, with a complete inventory scheduled around the year-end holiday period.
General Services staff Velvet Hunter and Kenneth Eads attended the meeting and answered committee questions about the warehouse counts and procedures. Committee members asked for context on the sample size and the total number of items in the warehouse; staff explained the cycle-count approach with a full inventory at year end.
Ending: Committee members thanked General Services staff and the audit office for the follow-up verification. No further committee action was required beyond accepting the follow-up report.
