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County staff consider Novotix asset-management software; demo and technical review requested
Summary
Officials discussed a proposal to adopt Novotix for countywide asset and workflow management, an initial one-time implementation cost was discussed with lower annual licensing afterward; staff were asked to arrange product demonstrations and technical coordination with IT and other offices.
Oklahoma County staff discussed a proposed countywide asset management and workflow solution from Novotix during the Feb. 11 Budget Evaluation Team meeting. The item was brought by Mister Foster, who described the product as a GIS-centered asset-management and workflow tool intended to track roads, signs, bridges, contracts and other county assets with scoring and maintenance history.
"What this is doing is it's taking it and using GIS at its core ... to be able to accurately and efficiently put not only a score on for ... the roads," a presenter said while describing condition scoring and a record of maintenance edits. The discussion included that Novotix can separate assets (for example, roads and signs) and track interventions such as cold patches or rebuilds, then update a longevity or condition score.
Staff discussed integration with existing financial and fixed-asset systems (Munis), including the possibility of an API and a staged, departmental adoption rather than an immediate full migration. Meeting participants noted that the proposal includes a nonrecurring first-year cost to convert existing data and a lower annual licensing fee thereafter; speakers cited a first-year implementation figure in the general neighborhood of the agenda item’s not-to-exceed $80,000 and a following-year annual cost of about $30,000.
Committee members recommended scheduling a demonstration and deeper technical review with IT staff. "Jason, do you mind kind of coordinating with their crew and maybe take a look at it and see if you guys have any questions," a member said, and staff agreed to set up demos and involve IT and other offices before bringing the item back for a decision.
Ending — Staff will coordinate a product demo and technical review and return with recommendations at a future meeting.
