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Building services builds asset-management system; referendum design work moves to 50% schematic phase
Summary
District building-services staff described their enterprise asset-management rollout to track preventive maintenance and building-condition data and previewed progress on the 2024 referendum design process, including community input sessions and a target of 50% schematic design for new sites by April 1.
Nick (project manager, building services) and Scott Jacker updated the Operations Work Group on two facilities tracks: implementing an enterprise asset‑management (EAM) system and advancing design and community engagement for the 2024 referendum projects.
On asset management, staff said the district uses Tyler Munis (EAM module) and rebuilt their preventative-maintenance and work-order configuration in 2024. The system now houses preventive-maintenance (PM) schedules—boiler logs, playground inspections, elevator tests and exterior-light inspections—and will expand to include building-condition assessments, life-cycle data and analytics to drive predictive maintenance and project prioritization. Staff set a target to complete initial data and component build‑out across facilities by December 2026; the EAM will inform a long-term capital plan and help calculate condition-based replacement costs.
On the referendum program, project teams and owner’s representatives are finalizing construction management staffing, running teaching-and-learning user groups, and planning community input sessions at several middle-school sites in March. The project timeline calls for 50% schematic design development for the first wave of new sites by April 1 and a May checkpoint to refine budgets and program elements. Staff said benchmarking trips to recently built schools will inform design choices and sustainability targets. The district will aim to place predictive, lifecycle-driven maintenance and capital priorities into Fund 46 and other long-term budgeting tools.
Why it matters: the EAM provides standardized, auditable records of facility condition and preventive maintenance, allowing the district to move from reactive repairs toward predictive replacement and project prioritization. The referendum design timeline sets community input and fiscal checkpoints to align school programs, site impacts and sustainability goals.
Ending: Staff will continue site assessments and community outreach; the EAM test environment will be migrated once the build and testing phases are complete and will feed the district’s facilities condition and long-range capital planning.
