Board gives consensus to test Raptor online public-comment sign-up while keeping in-person tablet check-in

District staff presented a plan to pilot an online public-comment sign-up linked to the district’s existing Raptor visitor-management system and asked for board direction. The board gave consensus to test the online sign-up while maintaining the current in-person tablet check-in during the trial.

What the pilot includes: The online form mirrors the existing in-person sign-up used at school campuses and can be completed up to 24 hours before a meeting; during the test the district will keep the in-person tablet available at the board meeting for late arrivals or people without online access. Staff estimated a one-time in-building licensing or activation fee of $2.99 for the tablet-based check-in in Creekside, and said they would confirm any additional licensing costs.

Board discussion and concerns: Directors expressed interest in a 24-hour online window to accommodate parents and workers with varied schedules, and asked that the district proactively communicate the change across channels (agendas, board docs, direct notices to charters and schools). Several board members suggested running a parallel test (online plus tablet) so staff can troubleshoot and evaluate the approach before any policy change.

Outcome: The board agreed to a pilot period with both online sign-ups and the existing tablet check-in available; staff will finalize a communications plan and schedule the trial dates. No formal policy change was made at the meeting.

Ending: Staff said they would test at a future meeting (administration suggested using a traveling meeting or a showcase meeting where practical) and return with findings and recommended next steps.