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Commissioners approve $517,054.91 KBS invoice and other payroll and bill payments; staff to clean up bank/CD signatory language
Summary
The board approved several financial items including payment of a $517,054.91 invoice to KBS, consolidated vendor bills, employee deduction reconciliations and a CD interest‑rate modification; commissioners asked staff to correct bank signature documents and return a bank resolution.
At the February 11 meeting, the Osage County Board of Commissioners approved several financial and administrative items: a large contractor invoice for the county project, payroll deduction adjustments from the January 31 payroll, multiple vendor payments and a certificate/interest modification for an existing county CD. Commissioners also discussed bank signature language for certificates of deposit and set steps to formalize required resolutions.
The board voted to forward invoice number 25‑0124 from KBS in the amount of $517,054.91 for payment. Commissioners then reconvened the regular meeting and approved the same invoice by voice vote.
Staff presented a batch of vendor bills and requested approvals after minor corrections (for example, an ambulance line duplicate was removed at staff request). The board approved corrected totals and payments totaling $233,685.10 in the primary batch and $48,777.22 in a secondary batch; commissioners asked county staff to clarify an older, small bill for fire extinguishers that appeared addressed to “Osage County Economic Development.”
Payroll reconciliations were addressed: the board approved the reconciliation/employee deductions for the January 31 payroll in the amount of $156,663.20. Commissioners discussed how the payroll increases adopted previously affect departmental personnel line items and asked staff to produce department‑by‑fund totals so the county budget can be updated without amending every line item; finance staff will prepare a CIC report (line‑by‑line) to show the impact by fund for follow‑up.
On banking matters, the treasurer presented certificate and CD paperwork. The board authorized an interest‑rate/certificate modification on a specified county account (account 10179; term change to 182 days; maturity July 1, 2025) and moved to update bank signature requirements. Commissioners instructed staff to produce a resolution specifying two signers for withdrawals with the county treasurer required to be one of the signers; banks require a formal resolution and updated signature pages before changing CD documents.
Commissioners asked staff to work with the county auditor/finance director to reconcile bond and sales tax lines used to pay jail debt and other long‑running bookkeeping anomalies discovered during year‑end reporting. Staff said follow‑up would include clarifying whether bond payments are being drawn from intended half‑cent sales tax receipts and correcting any legacy misallocations.
Votes recorded for the major items were by voice; motions were seconded and carried. Commissioners requested staff return with corrected bank forms and a draft resolution to set two‑signer withdrawal rules.
