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Coffey County accepts Road & Bridge bids, buys crack-filler device and approves magnesium chloride for dust control
Summary
The board accepted a low bid for a trailer, authorized purchase of a Craftco crack-filling machine via Sourcewell pricing, approved a Scottwood Industries magnesium chloride bid for dust control, opened solicitation for a road sweeper, and received the 2024 Road & Bridge annual report.
Commissioners accepted several Road & Bridge recommendations on Feb. 3 aimed at replacing equipment and expanding maintenance programs.
On the recommendation of the Road & Bridge supervisor, the board accepted the low bid from Hoyt’s Trailer Center of Topeka to purchase a Diamond C HDT trailer for $17,600, to be paid from the equipment reserve fund. The motion was moved by Commissioner McCurry and seconded by Commissioner Peterson; the board approved the purchase by voice vote.
The board also waived competitive bidding and authorized purchase of a 2025 Craftco Super Shot 125 crack-filler machine from Craftco Incorporated, Wichita, Kansas, using Sourcewell municipal pricing (Coffee County number 118463). The quoted price was $68,460.40, to be paid from the general fund public works equipment line item. The motion to waive bidding and approve the purchase was moved and seconded; the board approved the motion by voice vote.
Commissioners approved soliciting formal bids for a road sweeper with a possible trade-in, to be funded from the general fund public works equipment line item.
For dust-control materials, the board awarded the magnesium chloride supply contract to Scottwood Industries, approving the low bid of $1.26 per gallon; funds will come from the Road & Bridge fund. The board also authorized expanding a dust-control application program on a high-traffic county road, adding one to two additional miles in the coming year.
Road & Bridge staff presented the department’s 2024 annual report, detailing operations and costs. The superintendent told the board the department manages roughly 1,200 miles of roads (about 228 miles of asphalt and 962 miles of gravel), had a 2024 operating budget of a little more than $10.5 million, placed over 58,000 tons of road rock (more than 3,900 loads) and logged 205 work orders last year. The report showed total 2024 maintenance costs near $8.5 million, construction costs of about $1.25 million and total annual cost including overhead and administration near $11.4 million.
Superintendent remarks emphasized the maintenance burden on gravel roads and the expected long-term savings from targeted dust-control treatments, which can reduce the frequency of full rock replacement on busy stretches from about every 18 months to multiple years.
