Hoover City Schools board approves personnel, surplus donation and cheer supplement; rejects R‑22 HVAC bids

The Hoover City Schools Board of Education on Jan. 14 approved routine personnel and business actions, authorized donation of obsolete emergency equipment, approved a locally funded middle‑school assistant cheer supplement and rejected all bids for an R‑22 HVAC conversion project after the lowest bids exceeded the project budget.

Board members heard a financial overview from Michelle McKay, chief school financial officer, who said January 2025 payroll totaled $13,829,134.19 and December cash disbursements totaled $9,432,690.55. McKay reported that 25.8% of budgeted revenue for the 2024–25 year had been received as of Dec. 31, 2024, and that general fund expenditures were at about 24.7% of budget. She reported the general fund reserve at 8.94% and noted that property tax collections would increase reported revenue through March.

After McKay’s report the board voted on the business agenda and related personnel and disposition items. Actions approved by unanimous voice vote included adoption of the meeting agenda, approval of the Jan. 14 meeting minutes, the personnel report "as recommended by the superintendent," and routine business items summarized in the meeting packet.

The board approved donating 15 air packs, 15 self‑contained breathing apparatus (SCBA) models and 42 SCBA masks from the district’s fire/emergency science academy (RC3) to the Shelby County Career Tech Technical Center Public Service Academy. The superintendent recommended declaring those noncapitalized items surplus and donating them; the board approved the recommendation.

The board also approved a locally funded supplement for a middle‑school assistant cheer coach. The superintendent said the supplement will be paid at the local‑school level and that the number of assistant positions will depend on participation; the district noted some schools have as many as 31 participants, which prompted the supplemental position.

Board members rejected all bids for the R‑22 HVAC conversion project at South Shadescrest, Hoover Hall and the Central Office after bids totaled $3,165,085 against a project budget of $1,900,000. The superintendent recommended rejecting all bids because they came in significantly over budget; the motion to reject was approved unanimously.

All motions recorded in the meeting were approved by voice vote with no recorded opposing votes in the public transcript.

Votes at a glance

- Adoption of meeting agenda — Motion made and seconded; outcome: approved (voice vote). - Approval of Jan. 14, 2025 meeting minutes — Motion made and seconded; outcome: approved (voice vote). - Personnel report (as recommended by the superintendent) — Motion made and seconded; outcome: approved (voice vote). - Business actions (financial report and related routine items) — Motion made and seconded; outcome: approved (voice vote). - Disposal/donation of obsolete items (15 air packs, 15 SCBA units, 42 SCBA masks) to Shelby County Career Tech Technical Center Public Service Academy — Motion made and seconded; outcome: approved (voice vote). - Locally funded middle‑school assistant cheer supplement (funded at school level; number dependent on participation) — Motion made and seconded; outcome: approved (voice vote). - R‑22 HVAC conversions (South Shadescrest, Hoover Hall, Central Office): reject all bids (project budget $1,900,000; bids received $3,165,085) — Motion made and seconded; outcome: approved (voice vote) — bid rejection.

Context and next steps

Superintendent and staff will continue procurement and budget work on the HVAC conversions after the board rejected the bids; the transcript does not record a specific follow‑up contract or revised budget. The donated SCBA equipment will be transferred in accordance with district surplus procedures. The locally funded cheer supplement is to be implemented at the school level; the district did not specify exact counts of supplements to be funded in the transcript.

Ending: The board adjourned after public comment and scheduling reminders.