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Coffee County staff describe grant-backed pavement-data system, new truck and storm costs
Summary
County road staff reported pursuing a grant-funded pavement-condition camera system to speed estimates and budgeting, said a new dump truck is due next week, and reported $5,500 spent restocking salt after a recent snowstorm; agenda and minutes were approved by voice vote.
Coffee County road staff told the county meeting that they are pursuing a grant to buy a vehicle-mounted pavement-condition camera system they say will speed damage assessments and budgeting, and reported other maintenance developments including an incoming dump truck and costs from a recent snowstorm.
The system under consideration mounts cameras to a vehicle to capture road-surface images that staff can review on a computer to measure lengths and square yards, judge sign and guardrail condition, and estimate repair costs without manual measurement. “Cameras will be on the bottom of the car giving us a condition of our roads and, and we can pull that up on our computer at any time and look at that one road,” said Ben, a meeting speaker who reported on the bids. He said the original vendor remains the most complete option among bids the department has reviewed.
Department staff noted the grant program could be large—“that grant can go as high as $15,000,000,” staff said during the meeting—but pointed out a 20% local match requirement that will limit what the county can accept. Using the example discussed at the meeting, a $5 million project would require about a $1 million local match.
Staff also reported other operational updates: the road department expects delivery of a dump truck “sometime next week,” crews have been patching potholes as warmer weather arrived, and bids for rock, paving, guardrail and striping are scheduled to be advertised in May. Road crews said they plan to produce a prioritized paving list for the next meeting.
On winter response, Joe, who delivered the snowstorm update, said the department spent $5,500 to restock the salt bin after the storm and estimated the department used “about 60 tons” of salt during the event. Joe also said overtime costs related to the storm were “over $4,000.”
Meeting business proceeded by voice vote: the agenda and last month’s minutes were approved after motions by Arliss and a second (second not recorded by name), and the meeting was later adjourned by voice vote.
Less-critical maintenance items noted by staff included ditching and tile work on several county roads, shoulder repair work, and localized animal-related flooding where staff said they had trapped a beaver that had been building a dam near a cross-tile.
Votes at a glance: Motion by Arliss to approve the agenda — second not specified; voice vote, “aye” called; outcome recorded as approved. Motion by Arliss to accept last month’s minutes — second not specified; voice vote, “aye” called; outcome recorded as approved. Motion to adjourn — mover and seconder not specified; voice vote, “aye” called; outcome recorded as approved.
