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City and county advancing fuel‑farm interlocal talks; estimated costs and split discussed
Summary
Staff outlined a proposed interlocal agreement with the county to build a shared fuel farm to save procurement costs and ensure fuel availability during emergencies; city staff reported differing cost figures on record and said the county proposed a 50/50 split.
City staff updated the Paris City Council on a proposed interlocal agreement with Lamar County to build and operate a joint fuel farm aimed at lowering fuel costs and ensuring supply during emergencies.
Rob Vaughn (identified in the transcript as the presenter) told the council the project has been under discussion for roughly two years and is intended to generate annual savings while improving emergency fuel access. Vaughn said the parties are preparing an interlocal agreement that would cover access, software and maintenance, payment procedures, a replacement fund and the agreement length; the interlocal would be returned to council for formal approval.
On cost, staff made differing statements on the record. In one explanation Vaughn said “the overall project is coming in at about a hundred thousand dollars. The county is proposing a fiftyfifty split, which would put our part at 400,000,” an apparent inconsistency. He later stated, “800,000 just for the fuel farm is the, estimated cost for this project.” City staff told the council the county had proposed a 50/50 funding split; if the higher total is used, staff said the city share could be roughly $400,000. Vaughn and council members said the county would construct a separate building and that the city’s interlocal would cover only the fuel‑farm elements.
Council members supported moving forward with drafting the interlocal agreement and suggested a combined meeting with the county commissioners so both bodies could approve terms together. Council requested notice in time to ensure a quorum for any joint meeting. No formal vote was taken; staff said they will work with the county and the city attorney to develop the interlocal for council consideration.
