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Committee approves ordinance change requiring parcel numbers on more documents
Summary
The committee voted to change ordinance wording from "any conveyances" to "documents," a modification that would require parcel numbers on a broader set of recorded documents, not only deeds.
The Ashland County Zoning Committee voted to change an ordinance passed in February so that the term "conveyances" is replaced by the broader term "documents," requiring a parcel number to be included on more types of recorded filings.
Julie Gleason, the county register of deeds, explained that the term "conveyance" currently applies to deeds that transfer property, but not to other instruments such as satisfactions of mortgage. Replacing "conveyance" with "documents" would require those records to include the parcel number when filed.
The committee moved and seconded the motion to approve the change and voted unanimously. A committee member said the change would help the register of deeds office and the county maintain consistent records and improve indexing.
Why it matters: the change affects record-keeping practices at the register of deeds office and could make it easier to track mortgages, satisfactions and other instruments against parcel numbers in county systems.
Next steps: the committee approved the motion and staff will incorporate the revised language into the ordinance package for the county board.
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