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Nevada County CCP approves AB109 budget worksheet; discussion on jail billing and data reporting
Summary
The Nevada County Community Corrections Partnership approved the AB109 summary budget worksheet and discussed changes to jail billing and data reporting, including quarterly equal installments and continued use of SharePoint for backup data.
The Nevada County Community Corrections Partnership approved the AB109 summary budget worksheet and discussed changes to how jail billing and supporting data will be submitted and reviewed.
Members voted to adopt the budget as presented on the AB109 summary budget worksheet (first tab). The partnership then spent substantial time clarifying the billing and reporting process for jail-related costs and population metrics.
Why it matters: The AB109 budget directs county spending on community corrections and related jail costs; changes to reporting and billing practices affect oversight and how the partnership evaluates program performance and requests for funding.
Discussion and details: Staff described a shift away from a per-person mathematical invoice (a detailed calculation based on detainee-days and per-day rates) to dividing the authorized annual budget into four equal quarterly payments. Staff said they will continue to provide detailed quarterly data, but that the trigger for producing additional historical per-person calculations would no longer be automatic under the new process. Detailed backup documents will remain available on SharePoint rather than being sent by email.
Participants discussed operational metrics and said they want standardized performance data for grant and program requests. One member suggested adopting a reporting format similar to a Yolo County example — an itemized list showing program costs, stated objectives and associated metrics — to simplify reporting to the Board of Supervisors.
The group also discussed population-reporting gaps visible from the jail’s perspective: pretrial individuals (including those not yet convicted) can occupy beds for long periods and do not always appear in conviction-based counts used for some budget calculations. Members noted individual pretrial stays of multiple years in some cases and said that pretrial populations’ effect on facility capacity and operations is not fully captured by conviction-based tallies.
Outcome and next steps: The budget motion as presented on the AB109 summary worksheet carried. Staff will continue to post quarterly backup data to SharePoint and to provide quarterly invoices in equal installments. Members asked staff and the data group to work toward a common set of metrics to accompany future funding requests so the CCP can review cost, outcomes and program reach in a consistent format.
