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Council moves ESRI enterprise GIS agreement to full meeting; $30,000‑a‑year, three‑year contract proposed
Summary
Director Suttman presented an enterprise GIS agreement with ESRI to expand mapping access to field crews; staff said the contract is budgeted for 2025 and will cost about $30,000 per year over three years, split roughly between water/sewer and city funds.
Director Suttman presented a multiyear enterprise agreement with ESRI to expand the city’s geographic information system (GIS) capabilities and provide broader access to field crews. The agreement would let water, sewer and other operational staff use tablets and in‑field data collection tools and would allow the city to add and update infrastructure records in real time.
Suttman said the enterprise agreement runs for three years at roughly $30,000 per year and that the cost is included in the 2025 budget. He noted the likely budget split would be about $20,100 from water and sewer and $9,000 from city funds. “One of the biggest places we think this agreement will help is definitely with water and sewer and kind of the field crews,” Suttman said, describing the value of in‑field access and the ability to update records during construction inspections.
Council members asked whether the agreement had been budgeted and whether an additional formal approval was needed beyond budget allocation; Suttman said the funds were budgeted for 2025 but the city still must approve the vendor contract at a council meeting. Alderman Parker and others praised the long‑running work of staff who built the system and said expanding licenses would make the system more useful and potentially pay for itself through operational savings. The committee moved the item forward to the next council agenda for approval.
