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District updates facilities study outreach, launches consolidated high-school calendar and parent communications
Summary
District staff updated the board on the facilities steering committee's outreach (website, QR-code postcard for parent-teacher conferences), launched a single high-school events calendar combining athletics and activities, and reported newsletter delivery and engagement metrics.
District staff reported progress on the facilities steering committee's public outreach and on communications tools for families, including a consolidated high-school calendar and a facilities-information QR-code postcard for parent-teacher conferences.
Why it matters: The facilities study is an ongoing district effort to gather community feedback for long-range facility planning; consolidating event calendars and improving newsletter reach affect family access to schedules and engagement with the district.
Key points presented to the board
• Facilities steering committee outreach: Staff said a facilities information page is live on the district website (videos, FAQs and a feedback form). A postcard with a QR code will be distributed at upcoming parent-teacher conferences to direct families to the facility-study materials.
• High school calendar consolidation: Communications staff demonstrated a single online high-school calendar that merges athletics and school events into one feed. The calendar uses tags (for example, sports, college events, club activities) and supports adding individual events to personal calendars via an "Add to calendar" or ICS export function.
• Newsletter and engagement metrics: The district newsletter was distributed by email to roughly 4,326 inboxes and by text to about 4,179 phones; since distribution the facilities web page has recorded about 1,844 visits, with video views of 524, 413 and 71 for three different outreach videos at the time of reporting. Staff said the postcard/QR-code will be used at conferences to raise awareness and solicit feedback.
Board members were invited to review materials on the district website and to use conference outreach to collect broader community input.
Ending: Staff asked board members to share the facilities page and noted additional outreach materials will be available at conferences and on the district's digital channels.
