Votes at a glance: board approves Indiana Online Academy participation, tennis-court contract, e-rate network purchase, minutes and consent agenda

The West Lafayette Com School Corp board took several formal actions during the meeting, approving a mix of academic, capital and administrative items.

Indiana Online Academy participation The board voted to approve the district's participation and contract with Indiana Online Academy for summer and supplemental online courses. The motion to approve was made by Rachel (Board Member) and seconded by George (Board Member). Trustees discussed which courses the district sponsors and which are parent-funded; the superintendent and staff said many Indiana Online classes incur district costs but are eligible for partial state summer-school reimbursement. The district's share for Indiana Online classes and the precise list of covered courses were discussed but not fully enumerated at the meeting.

Tennis- and pickleball-court replacement contract The board approved a construction contract for replacement of the tennis courts and addition of four pickleball courts at Willis (proposal amount $1,698,900). The district proposed using the Helus Construction contract available through the Sourcewell Purchasing Cooperative (a public purchasing cooperative). The project will be funded using a combination of city funds (as part of a local agreement) and proceeds from the 2024 Geo Bond. Trustees noted lighting and final fence details will require additional quotes; the superintendent and facilities staff said lighting will be contracted separately and Helus is securing local bids for that work.

E-rate Category 2 network purchase The board approved a Category 2 e-rate equipment purchase to replace end-of-life network infrastructure. The winning proposal totaled $180,660; the district is eligible for a federal Category 2 discount (approximately 50% for this project). After e-rate discounts, the local share will be the district's responsibility and will come from the operating budget as planned.

Organizational minutes and consent agenda The board approved a revised version of the organizational meeting minutes after a brief procedural dispute about how votes were recorded in the draft. The board also approved the consent agenda (items 3, 4, 5, 6, 8, 9 and 10) after trustees pulled and discussed two items. Motions and seconds were recorded for each action in the meeting minutes.

Procedural and fiscal notes Board members asked staff to verify final contract language and exclusions (facilities staff will obtain a clarified quote that explicitly lists fencing and lighting inclusions/exclusions). The tennis-court schedule is expected to begin with demolition in May or June and may run through the summer; contractors cited weather and concrete cure times as schedule drivers. Staff also noted state summer-school reimbursements vary by year and by statewide appropriations; recent summer-school reimbursement rates the district received were in the 30–40% range, meaning the district pays the remainder.

Votes at a glance (formal actions recorded in meeting): - Indiana Online Academy participation: mover Rachel; second George; outcome: approved; vote tally: not specified in transcript; notes: district to pay for some classes; partial state reimbursement possible (30–40% historically). - Tennis- and pickleball-court replacement contract (Helus Construction via Sourcewell): mover George; second Lawrence; outcome: approved; contract amount: $1,698,900; funding: city funds and 2024 Geo Bond; notes: lighting/fencing to be finalized in follow-up; schedule: demolition May/June with ~3-month construction window subject to weather. - E-rate Category 2 network equipment purchase: mover Rachel; second David; outcome: approved; total cost $180,660; E-rate eligibility ~50% discount; local share to be paid from operating funds. - Organizational meeting minutes (revised): mover David; second Rachel; outcome: approved with modifications (removed recording of negative votes from the secretary election in draft); notes: trustees asked for a refreshed draft to match the version discussed. - Consent agenda (items 3,4,5,6,8,9,10): mover Rachel; second David; outcome: approved; vote tally: not specified in transcript.

The board asked legal counsel and facilities staff to review final contract language before signing the AIA construction contract and to confirm inclusions for fence and light work. The superintendent and staff will also provide a more detailed list of which Indiana Online courses the district will cover and which remain parent-pay options.