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Department outlines seven-year plan, $900,000 baseline to modernize student data and dashboards
Summary
Department of Education IT staff told the House Finance Education Subcommittee the department has budgeted about $900,000 per year in the base for a multi-year student information and dashboard modernization project expected to take seven years under the current roadmap; officials said additional resources could accelerate the timeline.
The Department of Education and Early Development told the House Finance Education Subcommittee on Feb. 7 that a modernization project to unify student records and build public-facing data dashboards is budgeted at roughly $900,000 annually in the base and is planned as a seven-year effort.
Ryan Stanley, the department's IT manager, said the department audited existing systems and found dozens of semi-separate systems and data inconsistencies ("16 different ways that first name is recorded") that make longitudinal reporting and public dashboards difficult. The planned work is to build a proper student information foundation conforming to the Common Education Data Standards and then layer dashboards and predictive reporting tools on top.
Stanley said the $900,000 figure in the base supports the roadmap as currently scoped and that the timeline is constrained in part by district readiness and training windows required for districts to change how they submit data. He said more resources could speed work, and committee members asked for a clearer breakdown of how the $900,000 is spent.
Representative Andy Story and other members requested a one-page synopsis of the $900,000 baseline and a timeline the department can share with the committee. Department staff agreed to provide an overview of contractor vs. internal staffing costs and more specifics about what each phase would deliver.
Committee members emphasized public demand for transparent, usable education data and asked the department to identify which high-priority public reports the new system would deliver early in the timeline.
No formal budget action was taken during the subcommittee meeting; the department framed the plan as a baseline request already included in the governor's budget.
