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Votes at a glance: Depoe Bay Council approves dock change orders, tourism RFP and office remodel
Summary
At the Jan. 20, 2025 Depoe Bay City Council meeting the council approved construction change orders for the harbor project, accepted an RFP for tourism marketing, and authorized an office remodel estimate; motions were carried by voice vote or unanimous assent where recorded.
Several formal, mostly administrative actions were taken during the Jan. 20, 2025, Depoe Bay City Council meeting. The following summarizes each item, the motion on the floor and the outcome as recorded in the meeting transcript.
Change orders for Harbor/Dock project - Motion: Accept change order 2A and 2B (additional rollers and related items) and related change-readers as presented. - Mover/Second: moved and seconded (names not specified in the transcript). - Vote: Approved by voice vote; meeting record shows unanimous assent ("All in favor, say aye. Aye. Any opposed? OK."). - Notes: Council discussion cited wear on rollers and the need for improved wet gangway landing runners; staff said photos and drawings would be provided to councilors.
Tourism marketing RFP (to be funded from TRT and other marketing funds) - Motion: Accept the draft RFP for a tourism-marketing/management contract with changes suggested by council and staff; authorize issuance. - Mover/Second: moved and seconded (names not specified). - Vote: Approved by voice vote; transcript records "All in favor, say aye" with no recorded opposition. - Notes: Council discussed contract term, reporting cadence and prioritizing "heads and beds" (encouraging overnight stays) while allowing broader promotion; budget guidance for the initial contract was $40,000 (adjusted from an earlier $50,000 figure to account for a separate KATU proposal), and media buys were to be included in the stated budget.
Office remodel / capital improvement estimate - Motion: Accept the engineering estimate for the proposed office remodel/capital improvement and proceed with scheduling work to minimize operational disruption. - Mover/Second: moved and seconded (names not specified). - Vote: Approved by voice vote; no recorded opposition. - Notes: Staff said work would be scheduled to avoid major disruption and keep staff productive; project is within existing budget allocations for office administration improvements.
Other votes - Motion: Accept proposed change orders (other listed change orders for docks and project items) and additional contract adjustments as presented. - Vote: Approved by voice vote.
Ending: For these administrative and contracting matters, the council approved staff recommendations by voice vote or unanimous assent as recorded; several council members requested regular reporting back to council on contract implementation, expenditures and schedules.
