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Trumbull County commissioners approve routine contracts, project bids and grant actions; several items tabled
Summary
At its regular meeting the Board of Trumbull County Commissioners voted to approve a slate of routine agenda items including consulting and laboratory agreements, construction change orders, several sanitary contracts funded by ARPA, and project hearing schedules; two agenda items were tabled for further review.
The Board of Trumbull County Commissioners approved a series of routine administrative actions and project contracts during its public meeting, voting mostly unanimously to accept minutes, authorize vendor agreements, award construction contracts and set a public hearing for a sanitary-improvements project.
The board voted to: accept video recordings as the official minutes for earlier meetings; approve payment of $4,366.65 to the Trumbull County sheriff to compensate him for pre‑office training in accordance with Ohio Revised Code 311.01(d); enter a 12‑month municipal advisory agreement with MAS Financial Advisory Services, LLC for a $8,000 retainer; and approve an agreement with Mercy Health Youngstown, LLC (Saint Elizabeth Youngstown Hospital) to provide blood‑culture services for the Trumbull County Coroner’s Office to replace services formerly provided by St. Joseph Health/other local provider.
County commissioners also approved construction items, including two change orders for the TRU Larchmont Avenue project submitted by Shelley and Sands Inc. — change order No. 1 for $4,200 and change order No. 2 reducing the contract by $127,248.91, revising the contract total to $892,771.90 — and accepted a maintenance bond for Townsend Avenue storm‑drain work installed by TK Excavating and Grading LLC (20% maintenance bond of $79,881.49; final project cost $399,407.46). The board concurred with the county engineer to grant right‑of‑way and supplier fleet permits for listed utilities and carriers and placed on file a county‑engineer notice temporarily ceasing issuance of overweight hauling permits from Feb. 6 through April 30, 2025, except by exception with required bond and insurance.
On sanitary and infrastructure work, the commissioners authorized advertising for bids on the County Line Road – West Webb Road resurfacing project (an LPA Local Transportation program partially funded by an 80% Surface Transportation Block Grant obtained by Wethersfield Township via Eastgate). The board adopted a resolution declaring the necessity of the Sheridan Drive sanitary sewer improvements (project 5‑S‑23) and fixed a public hearing for objections and acceptance on March 12, 2025, at Matthews Elementary School, 4095 Sheridan Drive, Vienna; the board separately approved an agreement with Matthews Local School District so CORSA could add the district as an additional insured for the hearing.
The board awarded ARPA‑funded sanitary lateral assistance work: a contract with MJD Excavating Inc. for seven qualified households (Run Road, Brookfield Township) in the amount of $89,650, and a contract with Express Underground Inc. for five qualified households (Yankee Run Road, Brookfield Township) in the amount of $43,036.45. Commissioners also authorized issuance of notices to proceed and commencement notices for Meadowbrook sanitary improvements: contract A to APO Horo Company and contract B to Woodford Excavating LLC; staff noted Meadowbrook work in Warren Township would begin Feb. 24, one contract expected to complete by Aug. 2024 and the other to take about 12 months (phase 1).
Two items were explicitly tabled for at least one week for further review: an item relating to recommended transportation contract awards that drew phone calls and written concerns from providers and a companion Ohio Department of Transportation certification and assurances item tied to federal funding. Commissioners said they wanted prosecutor review before final action on the transportation contract because of possible litigation risk.
Votes were recorded by roll call for each motion and, except where noted, were affirmative by commissioners present. Several agenda items brought short presentations or introductions (for example, proclamations and anniversary resolutions) but no additional substantive policy debate.
The board closed the regular session after public comment and announced a continued budget meeting at 1:00 p.m. and a Brookfield public hearing on a sanitary sewer project at 7:00 p.m.
Votes at a glance (selected agenda items) - Adopt minutes/video recordings for 01/28/2025, 01/29/2025 (approved) - Payment to Trumbull County Sheriff Mike Wilson for pre‑office training: $4,366.65 (approved) - MAS Financial Advisory Services municipal advisory retainer: $8,000 for 12 months (approved) - Mercy Health Youngstown (Saint Elizabeth Youngstown Hospital) agreement for coroner blood cultures (approved) - TRU Larchmont Avenue: change order No. 1 $4,200 and No. 2 reduction $127,248.91; final contract $892,771.90 (approved) - Overweight hauling permits temporary moratorium notice (received and placed on file) - Sheridan Drive sanitary sewer improvements: necessity resolution adopted; hearing set 2025‑03‑12, Matthews Elementary School (approved) - Matthews Local School District agreement to host hearing and be added as additional insured (approved) - MJD Excavating Inc.: ARPA house lateral assistance contract, $89,650 (awarded/approved) - Express Underground Inc.: ARPA lateral assistance contract, $43,036.45 (awarded/approved) - Notices to proceed for Meadowbrook sanitary improvements (APO Horo Company; Woodford Excavating LLC) (authorized) - Acceptance of Lexington National Insurance maintenance bond L26094‑2184 for Townsend Ave project (approved) - Family and Children First Council 30th‑anniversary resolution (adopted) - Multiple right‑of‑way and supplier fleet permits (concurred)
What commissioners said: Commissioners emphasized prudence on items that generated public calls or possible legal exposure (notably the transportation contract) and said they preferred to consult the prosecutor before final votes in those areas. The board also noted the county is actively working on budget planning and several ongoing infrastructure projects.
Why it matters: The approved contracts and project actions fund road, sewer and public‑health services and set work schedules that will affect residents in Warren, Brookfield and Vienna townships. Tabling the transportation contract demonstrates the board weighing legal and procurement risk before committing multi‑year agreements.
Ending note: The commissioners scheduled follow‑up and budget meetings and closed the regular meeting after public comment.
