Committee member Jeff moved and Committee member C seconded a motion to transfer funds from unused 2024 funds to the 2025 IT budget to purchase Microsoft user CALs and SQL Server licenses.

The committee approved the transfer by voice vote; the meeting transcript records a unanimous voice vote with no individual tallies recorded. The licensing purchase was described as a one-time cost to bring the county to the latest Microsoft Server and SQL licensing model so county servers and external human-services providers can continue to access county systems.

Staff described the technical reasons for the purchase: Microsoft changed its licensing model for user client access licenses (CALs) and for SQL Server licensing; the county needs additional or different licenses to cover virtual servers and external users who access the human services case-management system and the county’s scanning software (identified in the transcript as IMS 21). Committee members noted that Microsoft licensing costs had risen and that alternatives were labor intensive for a county of this size.

The transcript contains inconsistent dollar amounts for the request; staff initially described the purchase as roughly $15,003.88, and later the motion was recorded as authorizing a transfer of $15,308. The county did not resolve that discrepancy on the record during the item; documentation provided to finance staff is expected to clarify the exact transfer amount.

Staff also said the SQL licensing purchase would provide broad rights for the county’s SQL Server environment and that some outside providers who enter client notes remotely will require SQL-side licensing to use the human-services product.

No amendments were made to the motion. The committee voted, and the motion carried by voice vote.