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Charter Review Committee adopts meeting schedule and sets Feb. 27 kickoff meeting
Summary
The committee voted 10-0 to adopt a regular meeting cadence—first Thursdays 5:00–6:30 p.m. and fourth Thursdays 6:00–8:00 p.m.—with a series of tentative dates through December. The committee also voted to meet Wednesday, Feb. 27 (actually Thursday, Feb. 27) from 5:00–7:00 p.m.
The Sunnyvale Charter Review Committee adopted a meeting schedule at its Feb. 6 meeting and set an early follow-up meeting for Feb. 27.
After extended discussion about recurring conflicts among boards and commissions and room availability for hybrid meetings, committee members approved a schedule calling for regular meetings on the first Thursday of the month from 5 p.m. to 6:30 p.m. and on the fourth Thursday of the month from 6 p.m. to 8 p.m. Staff provided a list of specific dates the committee agreed to consider as part of that schedule, with several dates marked tentative to avoid conflicts with standing commission calendars. The motion included a list of tentative and scheduled meeting dates through December, as read into the record by the chair.
The committee took a separate motion to hold a meeting on Thursday, Feb. 27, and amended the start time for that single meeting to 5:00 p.m.; members agreed the Feb. 27 meeting would be 5:00–7:00 p.m. Both the broader schedule and the Feb. 27 meeting passed in roll-call votes recorded in the transcript. The clerk recorded the vote on the schedule motion as carrying 10 in favor with one member absent; the Feb. 27 motion also passed 10-0 with one absence.
Staff explained room and staffing constraints: the city has two rooms wired for consistent hybrid public meetings, which limits available nights; council chambers is less occupied but seats fewer meeting participants at the dais and changes meeting dynamics. Staff also said many city staff use alternate work schedules with some Fridays off, making Friday meetings more difficult to staff. The committee directed staff to publicize the schedule and to remove an earlier tentative March 27 date due to staff conflicts.
Ending: Committee members were reminded to consider May council meeting dates (May 6 and May 20) so members can attend council presentations when recommendations are ready.
