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Orange Village Council approves contracts, surplus vehicle disposals and several ordinances; ratifies LPR contract
Summary
At its Feb. 5 meeting Orange Village Council ratified a multi-year contract for license-plate-reader equipment, approved surplus declarations for retired police vehicles, passed several ordinances including a point-of-sale septic inspection change and accepted grant authority to receive a NOPEC Energize Community grant.
Orange Village Council acted on multiple administrative and legislative items during its Feb. 5 special meeting, including contract ratification, equipment purchases, surplus declarations and code changes.
The council ratified a contract with Flock Group for license plate reader cameras, software and attendant services for a price not to exceed $112,500 to be paid over five years. Police leadership said Flock had provided a year of service in 2023 without invoicing and later offered a multi-year price lock; the contract drew council questions because it was not submitted to legal counsel prior to signature. Mayor Klein and the police chief described the lapse as an oversight and said internal checks would be revised.
Council also declared several vehicles surplus — including a 2017 Ford Explorer and a 2015 Ford Fusion — after staff said repair costs exceeded value. The council approved energy and building equipment measures: it authorized the purchase and installation of PCM control boards for council-chambers and administration HVAC units from Trane Technologies not to exceed $15,028.18 and accepted authority to receive a Northeast Ohio Public Energy Council (NOPEC) Energize Community grant to offset part of that cost.
On ordinance votes, council moved to align local code with state changes on point-of-sale septic inspections (Ordinance 20 25-1), updating the unoccupied-residence timeframe from 60 to 30 days and passing the ordinance under suspension of rules. Council also approved Ordinance 20 25-3 to amend uniform-allowance language for certain employees and took initial steps on code updates that conform local contract thresholds to recent state bid limits (Ordinance 20 25-2 was discussed on first reading). A third-reading ordinance authorizing certain parcels to obtain sanitary sewer service from Bedford Heights via Warrensville Heights (Ordinance 20 24-32) passed as presented.
Several resolutions were approved, including a resolution requesting a Cuyahoga County Planning Commission grant to link Orange Village parks to the Cleveland Metroparks “Emerald Necklace” and a separate resolution authorizing the mayor to submit an application for county community planning services. Council also approved a schedule of fees associated with a tree canopy ordinance that accompanies recent tree-preservation code updates.
Council and staff said they will implement clearer procurement checks and document review procedures after identifying an unreviewed contract. Council voted on each item by roll call as noted below.
